Bainebridge Community Development District

Board of Supervisors’ Meeting
March 21, 2024

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084

www.bainebridgecdd.org

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
Bainebridge Amenity Center, 15855 Twin Creek Drive, Jacksonville, FL 32218 www.bainebridgecdd.org

Board of Supervisors	William Huff
Samuel Helms Larry Hall Alton Mabb Wally David

Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

District Manager	Lesley Gallagher	Rizzetta & Company, Inc.
District Counsel	Kyle Magee	Kutak Rock, LLP
District Engineer	Vince Dunn	Dunn & Associates

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1- 1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address – 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.bainebridgecdd.org
Board of Supervisors	March 14, 2024
Bainebridge Community
Development District	AGENDA

Dear Board Members:
The regular meeting of the Bainebridge Community Development District will be held on March 21, 2024 at 6:00 p.m. at the Bainebridge Amenity Center, located at 15855 Twin Creek Drive, Jacksonville, Florida 32218. The following is the agenda for this meeting.
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consideration of the Minutes of the Board of Supervisors’
Meeting held January 18, 2024	Tab 1
Ratification of the Operation and Maintenance Expenditures
for December 2023, January & February 2024	Tab 2
STAFF REPORTS
Landscape Inspection Report	Tab 3
Landscape Manager
Brightview Landscape Report	Tab 4
Consideration of BrightView Enhancement Proposals (under separate cover)
District Counsel
District Engineer
Amenity Manager	Tab 5
District Manager
Charles Aquatics Pond Report	Tab 6
Charles Aquatics Fountain Report	Tab 7
BUSINESS ITEMS
Consideration of Pressure Washing Proposals	Tab 8
Consideration of Roofing Proposals	Tab 9
Consideration  of  Web  Watchdogs  Extended  Warranty Proposal	Tab 10
Consideration of Door Replacement Proposal	Tab 11
Consideration of Amenity Drainage Work Proposal	Tab 12
Review of Reserve Study	Tab 13
Discussion Regarding Upcoming Special Events
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT
I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.
Very truly yours, Lesley Gallagher Lesley Gallagher

Tab 1

1
2	MINUTES OF MEETING
3
Each person who decides to appeal any decision made by the Board with respect to any matter
considered at the meeting is advised that the person may need to ensure that a verbatim record of
the proceedings is made, including the testimony and evidence upon which such appeal is to be
based.
8
9	BAINEBRIDGE
10	COMMUNITY DEVELOPMENT DISTRICT
11
The regular meeting of the Board of Supervisors of Bainebridge Community Development
District was held on January 18, 2024, at 6:00 p.m. at the Bainebridge Amenity Center, located
at 15855 Twin Creek Drive, Jacksonville, Florida 32218.
15
16
17	Present and constituting a quorum:
18
Samuel Helms	Board Supervisor, Vice Chairman
Wally David	Board Supervisor, Assistant Secretary (speakerphone)
Alton Mabb	Board Supervisor, Assistant Secretary
Larry Hall	Board Supervisor, Assistant Secretary
23
24
25	Also present were:
26
Lesley Gallagher	District Manager, Rizzetta & Company, Inc.
Katie Buchanan	District Counsel, Kutak Rock, LLC
Bryan Schaub	Landscape Specialist, Rizzetta & Company, Inc.
Chris Ernst	BrightView Landscape
Jordan Creel	BrightView Landscape
Tony Shiver	President, First Coast CMS
Dave Comer	Regional Operations Manager, First Coast CMS
34
35
36	Audience members present.
37
38  FIRST ORDER OF BUSINESS	Call to Order
39
40  Ms. Gallagher called the meeting to order at 6:00 p.m. and read the roll call.
41
42	SECOND ORDER OF BUSINESS	Pledge of Allegiance	
43			
44	Mr. Mabb led the Pledge of Allegiance.		
45			
46	THIRD ORDER OF BUSINESS	Audience Comments on Agenda Items	
47			
48	No comments.		

FOURTH ORDER OF BUSINESS	Consideration of the Minutes of the Board of
Supervisors	Regular	Meeting	held	on
November 16, 2023

On a motion by Mr. Hall, seconded by Mr. Mabb, with all in favor, the Board approved the Minutes of the Board of Supervisors Regular Meeting held on November 16, 2023, for Bainebridge Community Development District.

53

54
FIFTH ORDER OF BUSINESS	Ratification of the Operation and Maintenance
Expenditures for November 2023
57
On a motion by Mr. Helms, seconded by Mr. Hall, with all in favor, the Board ratified the Operation and Maintenance Expenditures for November 2023 in the amount of $18,954.45, for Bainebridge Community Development District.
58
59  SIXTH ORDER OF BUSINESS	Staff Reports
60
A.	Landscape Inspection Specialist
1.	Landscape Inspection Report
Ms. Gallagher reviewed that Mr. Schaub was wrapping up another
meeting and would be on the line momentarily. She also noted that
BrightView had confirmed that they were replacing the damaged turf
noted on #2 of the report found under tab 3 of the agenda and were
investigating if #6 was irrigation related. She had contacted Charles
Aquatics regarding item #16 on the report.
69
70	B.	Landscape Manager
71	1.	Brightview Landscape Report
72	Mr. Ernst updated the Board that they have turned the irrigation off due
73	to the weather expected over the next few days.
74
75  Mr. Schaub joined the meeting in progress.
76
77	2.	Consideration of BrightView Enhancement Proposals
78	The Board reviewed the two proposals for enhancements found under
79	tab 5 of the agenda. The first was for entrance upgrades in the amount
80	of $3,959.29 and the second was amenity center building upgrades in
81	the amount of $4,653.16. Discussion ensued regarding the amenity
82	center proposal and the height of the proposed plant material. It was
83	requested that BrightView revisit this and provide a proposal for the
84	next meeting that includes something with less height.

On a motion by Mr. Helms, seconded by Mr. Mabb, with all in favor, the Board approved the Entry Proposal from BrightView in the amount of $3,959.29, for Bainebridge Community Development District.

85

86

88	It was noted that this work would not be completed until later in February or
89	March due to the weather conditions over the next couple of months.
90
C.	District Counsel
Ms. Buchanan provided an update that the Form 6 does not apply to CDD
Board Supervisors, only municipal officers. She also updated the Board that
the Form 1, which they are responsible for filing annually will be submitted
electronically beginning this year. The Board will also be required to complete
four hours of ethics training annually beginning January 1, 2024, and the
District Manager will forward a memorandum that Kutak Rock prepared with
additional information regarding this.
99
100	Ms. Buchanan discussed a transition from her providing legal services for the
101	district to Kyle Magee who is another attorney at Kutak Rock that has covered
102	meetings at Bainebridge in the past. The Board had no objections to making
103	this change.
104
D.	District Engineer
Not requested to attend.
1.	Consideration of Proposal for Annual Engineer’s Report &
Consideration of Proposal for Public Facilities Report

On a motion by Mr. Hall, seconded by Mr. Mabb, with all in favor, the Board approved the proposals for the Annual Engineers Report in the amount of $3,500.00, and the Public Facilities Report in the amount of $3,500.00, for Bainebridge Community Development District.

109

110
111	2.	Consideration of Proposals for Pond SWMF 11 Repairs
112	(under separate cover)
113	Ms. Gallagher updated the Board that the District Engineer has not
114	received any proposals for this repair to date and will continue to try
115	to obtain them for the next meeting.
116
E.	Amenity Manager
Mr. Shiver reviewed his report under tab 8 of the agenda and updated the
Board that the required drain replacement for the pool is scheduled and will
be approximately $400.00 and that AllWeather Contractors made some
urgent repairs to the sidewalks and concrete repairs at the facility since the
last meeting in the amount of approximately $985.00. He also updated the
Board that he will be bringing proposals to the next meeting for facia repairs
due to a flashing failure. He has received one proposal for stucco sealing due
to water intrusion in the amount of $4,000.00 and has a second proposal
coming.

On a motion by Mr. Helms, seconded by Mr. Hall, with all in favor, the Board approved a not to exceed amount of $4,000.00 for Facia Repairs, upon receipt of the second proposal, for Bainebridge Community Development District.

127

129
130	Mr. David was no longer on the phone line.
131
132	It was noted that Counsel will draft a formal work authorization or agreement
133	for this.
134
135	1.	Update on Secondary Surge Protection
136	Mr. Shiver reviewed for the Board that the building master panel has a
137	surge protector and that he had obtained pricing from two electrical
138	companies to install surge protection at each sub panel at the pool.
139	American Electric had quoted $1,185.00 and Carter Electric had
140	quoted $498.00.
141
142	Mr. David was back on the phone line.

On a motion by Mr. Hall, seconded by Mr. Helms, with all in favor, the Board approved Carter Electric’s Surge Protection Proposal in the amount of $498.00, for Bainebridge Community Development District.

143

144
145	Mr. Shiver then noted that a significant amount of the special events
146	budget line had been used this fiscal year. He will review what future
147	events are planned and bring back an update for the Board at the next
148	meeting. He also is obtaining proposals for the fitness room and
149	storage room doors to be replaced.
150
F.	District Manager
Ms. Gallagher updated the Board that she will begin working on the proposed
budget in the coming weeks for presentation at the April meeting. As with prior
years, she will be contacting each of the current vendors the district has
contracts with to review any potential proposed increases or significant
projects that the Board should be aware of when considering the proposed
budget.
158
159	1.	Charles Aquatics Pond & Fountain Report
160
SEVENTH ORDER OF BUSINESS	Acceptance of Remaining Pond (SWMF 21) &
Consideration of Charles Aquatics Proposal
for Additional Pond

On a motion by Mr. Mabb, seconded by Mr. Hall, with all in favor, the Board approved accepting SWMF Pond 21 for Maintenance and the Charles Aquatics Proposal totaling $775.00 per month to maintain all twenty-one ponds, for Bainebridge Community Development District.

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169

EIGHTH ORDER OF BUSINESS	Consideration	of	Resolution	2024-01;
Conducting the General
Election

On a motion by Mr. Helms, seconded by Mr. Hall, with all in favor, the Board adopted Resolution 2024-01, authorizing the Duval County Supervisor of Elections to oversee the election process for seats 2,3 and 4 in the November 2024 General Election, for Bainebridge Community Development District.

174

175
Ms. Gallagher noted that these seats were currently held by Mr. Helms, Mr. Mabb and Mr. David
and that the qualification period is noon on June 10th through noon on June 14th through the Duval
County Supervisor of Elections.
179
NINTH ORDER OF BUSINESS	Consideration of Proposal(s) for Reserve
Study (under separate cover)
182
The Board reviewed proposals (Exhibit A) from CBC and Community Advisors. It was noted that
CBC performed the initial reserve study and the Community Advisors proposal included
stormwater.
186
On a motion by Mr. Mabb, seconded by Mr. Hall, with all in favor, the Board approved Community Advisors Reserve Study Proposal in the amount of $4,000.00, for Bainebridge Community Development District.
187
TENTH ORDER OF BUSINESS	Consideration of Fitness Pro Proposal for
Fitness Equipment
190
On a motion by Mr. Helms, seconded by Mr. Mabb, with all in favor, the Board approved the Fitness Pro Proposal in a not to exceed amount of $1,450.00 for the knee raise/dip/chin machine only, for Bainebridge Community Development District.
191
192  ELEVENTH ORDER OF BUSINESS	Supervisor Requests and Audience
193	Comments
194
195  Supervisors
196
197  No comments.
198
199  Audience
200
201  Audience comments were heard on lighting at the facility and road condition concerns for the City
202  of Jacksonville. The Board closed the meeting to audience members and moved into the closed
203  session of the meeting at 7:07 pm
204
205  Audience members exited the meeting room.
206
207

209	TWELFTH ORDER OF BUSINESS	Update on JSO & Extra Duty Solutions	
210		*Florida law requires Board discussions related to the	
211		District’s security system, as well as any discussions	
212		that would reveal the operations of the security	
213		system, types of equipment, and/or locations, to be	
214		held in a closed session, per Section 119.071(3) of the	
215		Florida Statutes.	
216			
217  The Board reviewed expenditures and hours from November and December since Extra Duty
218  Solutions had taken over payment for these services. The Board did not take any further action at
219  this time and will review again in late spring.
220
221  There were no audience members waiting to join the meeting again.
222
223  THIRTEENTH ORDER OF BUSINESS	Adjournment
224
On a motion by Mr. Helms, seconded by Mr. Mabb, with all in favor, the Board adjourned the meeting at 7:19 p.m., for Bainebridge Community Development District.
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241
 		 	
Secretary/Assistant Secretary	Chairman/Vice Chairman
244

Exhibit A

P  r  o  p  o  s  a  l

10 Year Capital Reserve Study Assessment

Bainbridge Estates CDD
15855 Twin Creek Drive Jacksonville, Florida 32218

Commercial Building Consultants, LLC
3670 Maguire Blvd, Suite 110 • Orlando, FL 32803
Phone: 407.447.5881
www.CBCbuildingsolutions.com
R e d e f i n i n g C o m m e r c i a l R e a l E s t a t e C o n s u l t i n g a n d D u e D i l i g e n c e
–
·

Proposal
3670 Maguire Blvd, Suite 110 • Orlando, FL 32803
407.447.5881 • CBCbuildingsolutions.com

December 21, 2023

Client:	Rizzetta & Company	Service:	10  Year  Capital  Reserve  Study

3434 Colvell Avenue, Suite 200
Tampa, Florida 33614

Assessment

Attn:	Leslie Gallagher, Senior District Manager	Asset:	Bainbridge Estates CDD
lgallagher@rizzetta.com	15855 Twin Creek Drive, Jacksonville, Florida 32218

Ms. Gallagher,
Thank you for thinking of Commercial Building Consultants, LLC (CBC) for your building evaluation services. CBC will perform a site visit on the property in order to provide a Capital Reserve Study, as requested.
It is our privilege to provide you with the following proposal for your review, initials, and signature. If you have any questions or need further information, please do not hesitate to contact us at 407.447.5881. Thank you for the opportunity to be of service.

Thank you for the opportunity to be of service. Sincerely,

Commercial Building Consultants, LLC

Arturo Martinez
Director of Project Operations

R e d e f i n i n g C o m m e r c i a l R e a l E s t a t e C o n s u l t i n g a n d D u e D i l i g e n c e

Bainbridge Estates CDD

December 21, 2023

Constructed 2007 One Story Building
Est. 6,300 +/- Sq Ft of Gross Sq.Ft.
4.75 Acres Parcel
Parcel ID 108361 0515
Property Use 0303 - Clubhouse / Rec Bldg

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Property
Commercial Building Consultants, LLC understands there are common elements with the Bainebridge Estates CDD in Jacksonville, Florida that is to be evaluated. It is reported that the property consists of a Clubhouse, playground, resort style Swimming Pool, lighted tennis court, Pond, Park, and Picnic Area. The stormwater system and roads with the Bainebridge Estates CDD will be evaluated by others.
Scope of Work
10 Year Capital Reserve Study Assessment
CBC proposes to perform a non-intrusive inspection on the grounds, interior, exterior building envelope, mechanical, HVAC, and roof (where accessible), as listed in the ASTM Standards below. CBC will use the ASTM 2018-15, “Standard Guide for Property Condition Assessments: Baseline Property Condition Assessment Process” standard to evaluate any construction defects, deficiencies, or building code violations that are recognized or observed. CBC will also provide an Estimated Cost to Repair for any conditions that could negatively affect the building or occupants and any life safety issue observed along with a 10-year reserve schedule.

ASTM 2018-15, “Standard Guide for Property Condition Assessments: Baseline Property Condition Assessment Process

Topography	Storm Water Drainage	Access and Egress	Paving, Curbing, and Parking	Flatwork	
Landscaping and Appurtenances	Recreational Facilities	Utilities	Foundation	Building Frame and Roof	
Façades or Curtainwall	Plumbing	HVAC	Electrical	Vertical Transportation	
Life Safety/Fire Protection	Interior Structural Elements	Additional Considerations	Document Review and Interviews	Limiting Conditions	
Time Frame and Report Generation
CBC will work with your office to determine an acceptable time to perform the site visit on the property (assessments are scheduled upon CBC’s receipt of the executed proposal and retainer payment). Following the on-site assessment, CBC will prepare a written Reserve Study Assessment Report within ten to fourteen (10-14) business days or less, with photographs delineating the conditions observed during the site visit. Cost estimations are provided; however, clients are encouraged to have contractors review deficiencies in order to provide exact repair costs.
CBC requests that you make arrangements for full property access, as needed, including all offices, maintenance areas, utility and mechanical closets, exterior spaces, storage rooms, and the roof field.
Please note:
Per the standard practice of Property Condition Assessments, CBC does not inspect industry-specific systems or equipment, including but not limited to laundry/dry cleaning systems or equipment, restaurant systems or equipment, medical systems or equipment, automotive/repair systems or equipment, manufacturing systems or equipment, FF&E, or any systems or equipment that is not an integral part of the buildings structure or direct operation unless otherwise noted.

Fee
Commercial Building Consultants, LLC proposes to provide the agreed-upon service and report for the following fee plus travel reimbursements:
10 Year Capital Reserve Study Assessment	$3,000.00
Travel Reimbursements (Travel Estimate $180~$220)	TBD
Retainer	$1,200.00
30-minute Conference Call (48 hours after Site Visit, Minimum)	Included
All invoices are to be paid in full no later than 15 days from the invoice date. Any additional services that are requested by the Client and performed by CBC will be invoiced separately from the original service invoice. Any balances 30 days past due will be assessed at 5% or the highest legal rate until the balances are paid in full. CBC does not accept invoices submitted for payment at closing.
The Retainer/Deposit is due at the time of the proposal execution and before the site visit commences. The Retainer/Deposit is not an additional fee, it will be subtracted from the original invoice, and the remaining balance will be due as stated above. Should a Retainer/Deposit be required, the site visit will not be performed until after the Retainer/Deposit has been received.
Due to CBC’s need for ease of access to all areas of the property, CBC requests that the Client make arrangements for CBC’s full access to the property to include all offices, units, maintenance areas, full interiors and exteriors, public spaces, closets, storage, interstitial space, mechanical areas, back of the house areas, topography/lot, parking areas and garages, and full roof areas. The expediency of the inspection and report time is based on the availability of full access to the property during the date and time of the set inspection, as requested.
A WDO Assessment, Radon Testing and Analysis, Mold Test, or FF&E Inspection are not included in the Property Condition Assessment or Phase I ESA. Additional services are available upon request and will be invoiced as additional costs.
Any additional teleconference/calls/meetings will be billed at an hourly rate based on the table below and measured in 15-minute increments. In-person meetings will be billed on an hourly basis and will include travel reimbursement expenses. Current rates are as follows:
Principal	$275.00
Senior Project Manager	$200.00
Project Manager	$180.00
Operational Support	$125.00
If you have any questions or need of clarification is required, please contact the CBC office at 407.447.5881.

Thank you for thinking of Commercial Building Consultants, LLC, for this project. Sincerely,

Commercial Building Consultants, LLC

Arturo Martinez
Director of Project Operations

Commercial Building Consultants, LLC
TERMS AND CONDITIONS OF STANDARD CONSULTING SERVICES AGREEMENT
ENTIRE AGREEMENT. This Terms and Conditions of Standard Consulting Services Agreement (the “Terms and Conditions”), together with the Proposal, to which this Terms and Conditions are attached (together with the Proposal, the “Agreement”), is the understanding that Commercial Building Consultants, LLC (“CBC”) is to perform the consulting services described in the section of the Proposal entitled Scope of Work, and subsequent work as authorized by change orders to the Proposal, under this Agreement. The number of the Proposal referenced in the Agreement is provided at the end of the Agreement. By signing this Agreement, the Client accepts the Terms and Conditions of the Agreement as written herein and authorizes CBC to proceed. This Agreement supersedes all prior proposals or negotiations not referenced herein between the parties and is expressly conditional upon the Client’s agreement to the Terms and Conditions of this Agreement. The Terms and Conditions will apply to any contract or purchase order document issued to the Client for CBC’s services, whether or not it is expressly incorporated. Any inconsistencies between any term hereof and any term set forth in any contract or purchase order issued by or to the Client shall be resolved in favor of the Terms and Conditions hereof. This Agreement may not be modified except in writing, and agreement to any modification must be indicated by the signature of both parties.
SERVICES TO BE PERFORMED. The services to be performed are described in the section of the Proposal entitled Scope of Work. Except as specified elsewhere herein, CBC shall furnish all technical and professional services, including, but not limited to, labor, material, supplies, equipment, transportation, accommodation, subsistence, and supervision of CBC personnel to perform all tasks set forth in the Scope of Work within the target schedules. In providing these services, CBC is an independent contractor, and all persons employed in connection herewith shall be CBC’s employees and not employees of the Client. All work to be done or referred to under this paragraph “B” shall be considered “Services.”
COMPENSATION. Charges for Services shall be invoiced by CBC to the Client and paid in accordance with the Section entitled Fee contained in the Proposal.
INVOICING AND PAYMENT. Payment shall be made at presentation of the invoice. Invoices for professional services, subcontract costs, and expenses incurred shall be submitted monthly to the Client on any balance. Payments made thirty
(30) days or more after the invoice date shall be subject to a late fee equal to eighteen percent (18%) per annum or the highest legal rate (as may be limited by state law) in addition to the invoice amount. In the event payments are determined to be usurious by a court of competent jurisdiction, CBC shall refund any amounts determined to be usurious. Should any invoice be in dispute, only that portion of the invoice in dispute may be held in abeyance until the dispute is resolved. CBC reserves the right to suspend or terminate service upon reasonable notice for the non-payment of invoices.
CONFIDENTIALITY. CBC agrees that it will not publish or make known to others any and all results or information obtained from the performance of these Services without approval in writing from the Client except as required by federal, state, and local laws or judicial or government orders concerning the reporting of potential dangers to public agencies. CBC shall have no liability to Client or any third party for notifications or reports made in accordance with such laws or orders, and Client shall defend, indemnify, and hold CBC harmless from and against any and all claims, demands, liabilities, and expenses, including reasonable attorney’s fees, incurred by CBC in connection with such notifications or reports.
WARRANTY. CBC warrants that its Services are performed within the limits prescribed by the Client, with the usual thoroughness and competence of the Consulting profession as described in Paragraph “J.” No other warranty or representation, expressed or implied, is included or intended in CBC’s proposals, contracts, or reports.
INDEMNIFICATION. CBC agrees to indemnify and hold the Client harmless from and against all claims, suits, costs, and expenses, including reasonable attorney’s fees and court costs arising out of CBC’s gross negligence to the extent of the gross negligence of the Design Professional, as defined below. The Client agrees, to the fullest extent permitted by law, to indemnify and hold CBC harmless from any damage, liability, or cost (including reasonable attorney’s fees and costs of defense) to the extent caused by the Client’s intentional or negligent acts, errors, or omissions and those of his or her contractors, subcontractors, or anyone for whom the Client is legally liable and arising from the project that is the subject of this Agreement.
To the maximum extent permitted by law, the Client agrees to limit CBC’s liability for the Client’s damages to CBC’s fee. CBC agrees to limit the Client’s liability for CBC’s damages to CBC’s fee. This limitation shall apply regardless of the cause of action or legal theory pled or asserted.
Notwithstanding the foregoing, the Client is aware of and accepts the following:
This Agreement is by and between the Client and CBC for the provision of professional services.
CBC has the right to utilize any of its employees for the Services as may be required, including those licensed as an architect, interior designer, landscape architect, engineer, surveyor, or geologist (“Design Professional”) to perform the consulting services.
The employee or Design Professional is not a party to this Agreement. and said employee or Design Professional shall not be held individually liable for negligence pursuant to section 558.0035, Florida Statutes, as amended.
CBC maintains professional liability insurance pursuant to Florida law. This limitation of liability shall pertain to any and all claims, including those in which damages are solely economic in nature.

STANDARD OF CARE. CBC will perform services under this Agreement in accordance with generally accepted practices attributable to Consultants and Design Professionals undertaking similar studies in the area at the time of the service. In performing such services, CBC will observe the degree of care and skill as is generally exercised by members of such conditions. The Client acknowledges CBC’s services will be rendered without any other warranty, express or implied, beyond CBC’s observance of such standard of care and the laws of Florida.
TERMINATION. This Agreement may be terminated at any time by mutual consent or notice by either party in writing. In the event of termination for any reason prior to completion of the assignment, CBC reserves the right to complete a report on the work performed to date. Upon termination prior to completing all of the agreed-upon Services, CBC shall submit an invoice to the Client in accordance with these Terms and Conditions, and the Client shall compensate CBC for all work performed prior to such termination.
DISPUTES AND ARBITRATION. Any controversy or claim arising out of, or related to, this Agreement, the breach thereof, or the coverage of this arbitration provision shall be settled by arbitration, which shall be conducted in the State of Florida in accordance with the Commercial Arbitration Rules of the American Arbitration Association as such rules shall be in effect on the date of delivery of demand for arbitration. The arbitration of such issues, including the determination of the amount of any damages suffered by either party hereto by reason of the acts or omissions of the other, shall be to the exclusion of any court of law except for the enforcement of an arbitrated award. The decision of the arbitrators, or a majority of them, shall be final and binding on both parties and their respective successors and assigns. Each party shall pay the fees of its own attorneys, the expenses of its witnesses, and all other expenses connected with presenting its case. The costs of the arbitration, including the cost of the record or transcripts thereof, if any, administrative fees, fees of the arbitrators, and all other fees and costs shall be borne as determined by the arbitrators.
LITIGATION. Not anticipated within the scope of this proposal and, therefore, not included in the fee quoted are services relating to the resolution of litigation. The Commercial Building Consultants, LLC report for which CBC is contracted to complete as one of the Services is intended solely for the use of the Client and Client’s primary mortgage lender to assist in making certain real estate-related decisions. The report’s use for any other purpose or by any other entity is prohibited without express written permission from CBC. Within one (1) year of the site observation, the fee for extension of reliance to other lenders and/or rating agencies will be $1,000 for a reliance letter or $2,500 for two (2) copies of the report, revised and reissued directly to said party. In no event will reliance be extended after one (1) year of the site observation date. Reliance will not be extended until the original accounts have been settled in full. Additional services for follow-up site observations and report format changes to meet specific lender requirements will be billed at our standard rate and the quoted fee.
APPLICABLE LAW. This Agreement and any contract or purchase order issued by the Client accepting this offer shall be governed by, subject to, and construed in accordance with the laws of the State of Florida. The Client has read this Agreement, understands it, and agrees to be bound by its terms.
NON-WAIVER. The failure of either party to exercise any right or remedy hereunder or to take any action permitted on a breach by the other party shall not be deemed a waiver of such right or remedy or any other rights or subsequent breach of a like or different nature.
SEVERABILITY. The provisions of this Agreement are severable. The invalidity of any part of this Agreement shall not invalidate the remainder of the Agreement or the remainder of any portion hereof.

Please Note: “PURSUANT TO SECTION 558.0035, F.S., AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE ARISING OUT OR RELATED TO THIS AGREEMENT AND THE SERVICES PROVIDED.”

ACCEPTANCE
Date:	December 21, 2023

Client:	Rizzetta & Company	Service:	10  Year  Capital  Reserve  Study
3434 Colvell Avenue, Suite 200	Assessment
Tampa, Florida 33614
Attn:	Leslie Gallagher, Senior District Manager	Asset:	Bainbridge Estates CDD
lgallagher@rizzetta.com	15855 Twin Creek Drive, Jacksonville, Florida 32218

Initial

Initial

Initial

Fee
Commercial Building Consultants, LLC proposes to provide the agreed-upon service and report for the following fee plus travel reimbursements:
10 Year Capital Reserve Study Assessment	$3,000.00
Travel Reimbursements (Travel Estimate $180~$220)	TBD
Retainer	$1,200.00
30-minute Conference Call (48 hours after Site Visit, Minimum)	Included

All invoices are to be paid in full no later than 15 days from the invoice date. Any additional services that are requested by the Client and performed by CBC will be invoiced separately from the original service invoice. Any balances 30 days past due will be assessed at 5% or the highest legal rate until the balances are paid in full. CBC does not accept invoices submitted for payment at closing.
The Retainer/Deposit is due at the time of the proposal execution and before the site visit commences. The Retainer/Deposit is not an additional fee, it will be subtracted from the original invoice, and the remaining balance will be due as stated above. Should a Retainer/Deposit be required, the site visit will not be performed until after the Retainer/Deposit has been received.
* Due to CBC’s need for ease of access to all areas of the property, CBC requests that the Client make arrangements for CBC’s full access to the property to include all offices, units, maintenance areas, complete interiors and exteriors, public spaces, closets, storage, interstitial space, mechanical rooms, back of the house areas, topography/lot, parking areas and garages, and whole roof areas. The expediency of the inspection and report time is based on the availability of full access to the property during the date and time of the set inspection, as requested.

	  A WDO Assessment, Radon Testing and Analysis, Mold Test, or FF&E Inspection are not included in the Property Condition

Initial

Assessment or Phase I ESA. Additional services are available upon request and will be invoiced as other costs.

	  Any additional teleconference/calls/meetings will be billed at an hourly rate based on the table below and measured in 15-minute

Initial

increments. In-person meetings will be billed on an hourly basis and will include travel reimbursement expenses. Current rates are as follows:
Principal	$275.00
Senior Project Manager	$200.00
Project Manager	$180.00
Operational Support	$125.00
ACCEPTED:
Rizzetta & Company / Leslie Gallagher, Senior District Manager

Name (Print)	Title

Duly Authorized, Signature	Date

®

January 12, 2024

Ms. Lesley Gallagher, District Manager Rizzetta & Company
2806 N. Fifth Street, Suite 403 St. Augustine, FL 32084

Re: Level I Reserve Study for Bainbridge CDD Dear Ms. Gallagher:
Thank you for the opportunity to submit a New Reserve Study with Site Visit proposal for this District. We have worked with many Districts providing accurate funding plans for future component replacement. Principle Charles Sheppard served as a District Supervisor therefore has valuable experience with both finances and operating procedures that are specific to Community Development Districts.

All work is completed or supervised by Reserve Analyst who have been awarded professional certifications of Certified Construction Inspector (CCI), Professional Reserve Analyst (PRA) and Reserve Specialist (RS) signifying broad experience with successful results. Your reserve study is completed following guidelines for Reserve Studies established by the Association of Professional Reserve Analysts (APRA).
Best Regards,

Charles R. Sheppard RS PRA CCI
President & Reserve Analyst

Community Advisors, LLC - 10459 Hunters Creek Court - Jacksonville Florida 32256 - (904) 303-3275

Scope of Work for District
Entry Features, Parking lot, Pool, Clubhouse, Fitness Center, Sport Courts, Playground, Stormwater System, with components evaluated that include:

Roof/exterior walls		Tennis court components
Interior finishes		Play equipment
Mechanical/Electrical/Plumbing		Landscaping and irrigation systems
Pavement/Walks/Curbs		Pool/deck/filtration equipment/furniture
Fitness equipment		Other components identified at site visit.
Terms of Service
Physical Analysis
The site visit includes meeting with your representative to discuss any maintenance or operational concerns. We observe major components to determine quantity, age, condition and remaining useful life. Quantities are determined by field measurement and internet measurement tools or aerial measurement services.
Building walls, trim and other features are observed from ground level. Flat roofs are observed only if safe fixed stair access is available. Pitched roofs are observed from ground level. Building Systems are not operated.
Upon completion of the site visit, an inventory of major components is established which includes quantity, replacement cost and remaining useful life. We recommend you review this information and provide historical cost and previous replacement time for any components.
Financial Analysis
A review of your current funding plan is completed to determine fund status and performance. We provide a funding plan using the Cash Flow Method (pooled cash) with a funding goal of adequate funding which keeps reserves above a percent funded or balance threshold level. If component funding (line item) is used, then full funding is the funding goal with the understanding we included inflation of replacement cost and interest earned on reserve funds.
Your Reserve Study Includes
Executive summary with current funding status, fund balances and assumptions.
Cash Flow or Component Funding Plan and 30-Year cash flow projection.
Inventory of major components with replacement cost, useful and remaining life projections.
Various charts and photographs of major components.
Completed Report is sent via email in a PDF file. Printed & bound copies available at additional cost. Payment Agreement & Terms
To maintain excellent customer service and requested delivery schedules we ask that your acceptance of this proposal is made within 30 days. Signed proposals received after 30 days are subject to revision of delivery time and cost. If indicated a deposit fee may be required with signed agreement to place your project in our production schedule and begin your study. A progress payment may be requested upon completion of site visit depending on the size of the project. Remaining fee is due upon receipt of the preliminary report. Payments not received 30 days after invoice date are assessed a 1.5% late fee per month. After 90 days past, due payments will be subject to addition charges for collection including attorney fees and other reasonable cost incurred by Community Advisors, LLC. We are available to meet with you and discuss your Reserve Study subject to availability and travel expenses. We are always available by phone at no cost. We will modify your Reserve Study one time at no additional cost if requested within 90 days of issue and all fees have been paid. Modification requested after report is issued may require additional cost.

This agreement for consulting services is accepted this date: Professional Fee: $4,000.00	Deposit Required: -0-
Delivery of Draft Report is projected for March 21st meeting if signed and returned by Friday 1/19/2024. Authorized Signature: 	  Title: 	 Printed Name: 	 Date: 	

Partial Client List
Community Development Districts
Tolomato, (Nocatee) Amelia Concourse Tisons Landing Amelia Walk
South Village Sampson Creek Middle Village Ridgewood Trails Glen St. Johns Bartram Springs Rivers Edge Aberdeen
Durbin Crossing St. Johns Forrest Dunes Utility Double Branch Pine Ridge Brandy Creek Turnbull Creek Arlington Ridge Magnolia West Trails Southaven Madeira
Beach Armstrong
Communities
Hammock Dunes Communities Queens Harbour - Jacksonville, FL The Georgia Club - Statham, GA Corolla Light POA - Corolla, NC The Landings - Skidaway Island, GA
Beresford Hall Assembly - North Charleston, SC Cumberland Harbour - St. Mary’s, GA
Villas of Nocatee - Jacksonville, Fl Vizcaya HOA - Jacksonville, FL Cimarrone POA - St. Johns, FL
Deercreek Country Club Owners Association - Jacksonville, FL Deerwood Country Club - Jacksonville, FL
Coastal Oaks - Ponte Vedra, FL
Preserve at Summer Beach - Fernandina Beach, FL Amelia Park Neighborhood - Fernandina Beach, FL Amelia Oaks - Fernandina Beach, FL
Coastal Oaks Amelia - Fernandina Beach, FL Oyster Bay POA - Fernandina, FL
Oyster Bay Yacht Club - Fernandina, FL Ocean Breeze HOA - Fernandina Beach, FL
The Enclave at Summer Beach - Fernandina Beach, FL RiverPlace at Summer Beach - Fernandina Beach, FL Amelia National - Fernandina, FL

Condominiums
Carlton Dunes - Amelia Island, FL Spyglass Villas - Amelia Island, FL Ocean Club Villas - Amelia Island, FL
Sand Dollar Condominium - Amelia Island, FL Captain’s Court - Amelia Island, FL
Dunes Club Villas - Amelia Island, FL Villas at Summer Beach - Amelia Island, Fl Beachwood Villas - Amelia Island, FL Coastal Cottages - Amelia Island, FL Harrison Cove - Amelia Island, FL
Marina San Pablo - Jacksonville, FL Laterra at World Golf - St. Augustine, FL Cumberland On Church - Nashville, TN Surf Club III - Palm Coast, FL
The Peninsula - Jacksonville, FL
The Plaza at Berkman Plaza - Jacksonville, FL 1661 Riverside - Jacksonville, FL
Seascape - Jacksonville Beach, FL
Southshore Condominium - Jacksonville Beach, FL Ocean Villas at Serenata Beach - St. Augustine, FL Watermark - Jacksonville Beach, FL
Oceanic Condominium - Jacksonville Beach, FL Ocean 14 Condominium - Jacksonville Beach, FL Serena Point Condominium - Jacksonville Beach, FL Oceania Condominium - Jacksonville Beach, FL
Active Adult Communities
Del Webb Ponte Vedra - Ponte Vedra, FL Stone Creek by Del Webb - Ocala, FL Villages of Seloy - St. Augustine, FL
Cascades at World Golf Village - St. Augustine, FL The Haven at New Riverside – Bluffton, SC Artisan Lakes – Jacksonville, FL
Religious/Schools
St. Mark’s Episcopal Church - Brunswick, GA Memorial Presbyterian - St. Augustine, FL Grace Mem. Presbyterian - St. Augustine, FL Trinity Episcopal Church - St. Augustine, FL St. Mark’s Towers - Brunswick, GA
Isle of Faith Methodist - Jacksonville, FL Deermeadows Baptist - Jacksonville, FL Frederica Academy - St. Simons Island, GA Fishburne Military School - Waynesboro, VA The Greenwood School - Jacksonville, FL

Reserve Analyst & Inspector’s Credentials
Charles R. Sheppard RS PRA CCI
Charlie Sheppard is the owner and President of Community Advisors which provides capital reserve analysis, consulting services, commercial inspections and project management for community associations, private clubs, churches, schools and other entities.
He has over 30 years of experience in real estate development, property operation, commercial property inspections and construction management. He has participated on the development team for large planned unit developments and mid-rise office building parks. He has also worked for many years as commercial construction manager for a wide range of structures including medical facilities, office buildings, churches, restaurants, clubhouses, infrastructure installation and remodeling and repositioning of properties to match market conditions.
Areas of expertise include mechanical and electrical systems, energy management systems, life safety systems, plumbing systems, building envelope and roof components. Horizontal improvement experience include marine structures, street and site concrete construction, utilities, site work and landscaping improvements.
Inspection projects include: High rise office and residential buildings, restaurants, industrial properties, churches, private schools, private clubs, marinas, medical facilities, warehouse and industrial properties, water treatment facilities and residential properties.
Charlie is a regular speaker at CAI events, teaches continuing education classes and enjoys attending Board of Director meetings to share the benefits of Reserve Planning. He has also published articles on Capital Reserve Analysis and Construction Management.
Education - Virginia Polytechnic Institute & State University - BS
License -	Certified General Contractor, Certified Home Inspector - Florida
Professional Designations & Memberships
Certified Construction Inspector, (CCI) Association of Construction Inspectors Professional Reserve Analyst, (PRA) Association of Professional Reserve Analyst APRA Reserve Specialist, (RS) Community Associations Institute CAI

Tab 2

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE ꞏ ST. AUGUSTINE, FLORIDA 32084
MAILING ADDRESS ꞏ 3434 COLWELL AVENUE, SUITE 200 ꞏ TAMPA, FLORIDA 33614 WWW.BAINEBRIDGECDD.ORG

Operation and Maintenance Expenditures December 2023
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from December 1, 2023 through December 31, 2023. This does not include expenditures previously approved by the Board.

The total items being presented: $	38,088.55

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Bob's Backflow & Plumbing
Services, Inc.	100276	96279	Backflow Test 11/23	$	90.00	
BrightView Landscape Services, Inc.	100277	8702188	Landscape Maintenance 10/23	$	3,156.00	
BrightView Landscape Services, Inc.	100277	8702189	Landscape Maintenance 11/23	$	3,156.00	
BrightView Landscape Services, Inc.	100277	8702201	Landscape Maintenance 12/23	$	3,156.00	
BrightView Landscape Services, Inc.	100287	8717220	Irrigation Repair 12/23	$	133.66	
BrightView Landscape Services, Inc.	100290	8719529	Irrigation Repair 12/23	$	394.00	
Charles Aquatics, Inc.	100279	49499	Replace Pond Light Blub 11/23	$	30.00	
Charles Aquatics, Inc.	100278	49541	Pond Maintenance 12/23	$	665.00	
Charles Aquatics, Inc.	100291	49714	Fountain Maintenance 12/23	$	75.00	
City of Jacksonville	100284	ARS23112131	Deputy Services 10/23	$	60.50	
COMCAST	ACH	8495741202010538 ACH	Amenity Cable/Phone/Internet 12/23	$	357.49	
Crystal Clean Repairs, LLC	100280	2561	Pool Pump repair 11/23	$	15,461.10	

Extra Duty Solutions	100285	X233.000542	Off Duty Detail 11/22/23	$	186.48	
Extra Duty Solutions	100285	X233.000761	Off Duty Detail 12/01/23	$	186.48	
Extra Duty Solutions	100288	X233.001004	Off Duty Detail 12/06/23	$	180.32	
Extra Duty Solutions	100293	X233.001253	Off Duty Detail 12/12/23	$	186.48	
Extra Duty Solutions	100286	X233.990061	Off Duty Detail - Scheduler Pay 11/23	$	435.68	
First Coast Contract Maintenance Service, LLC	100281	8166	Reimbursable Expenses 11/23	$	821.54	
First Coast Contract Maintenance Service, LLC	100281	8188	Christmas Event 12/23	$	368.16	
First Coast Contract Maintenance Service, LLC	100289	8227	Management Services 01/24	$	4,321.15	
First Coast Contract	100292	8243	Management Services - Contract Rate Increase	$	518.52	
Maintenance Service, LLC			10/23-01/24 12/23		
Fitness Pro	100294	31104	Service Call 10/23	$	812.14	
Gannett Florida LocaliQ	100282	5985221	Legal Advertising 10/23	$	527.04	
JEA	ACH	4849510511 ACH	Utility Services 11/23	$	1,975.09	
Republic Services	ACH	0687-001373879 ACH	Waste Disposal Services 12/23	$	295.04	

Republic Services VGlobal Tech

ACH 100283

0687-001382257 ACH

5659

Waste Disposal Services 01/24 ADA Website Maintenance 12/23

$	289.68

$	250.00

Report Total	 $	38,088.55

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE ꞏ ST. AUGUSTINE, FLORIDA 32084
MAILING ADDRESS ꞏ 3434 COLWELL AVENUE, SUITE 200 ꞏ TAMPA, FLORIDA 33614 WWW.BAINEBRIDGECDD.ORG

Operation and Maintenance Expenditures January 2024
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from January 1, 2024 through January 31, 2024. This does not include expenditures previously approved by the Board.

The total items being presented: $	37,840.37

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

All Weather Contractors, Inc.	100300	171696	Concrete Repairs 12/23	$	985.00	
Alton Mabb Jr.	100309	AB011824	Board of Supervisors Meeting 01/18/24	$	200.00	
BrightView Landscape Services, Inc.	100305	8726878	Landscape Maintenance 01/24	$	3,156.00	
Charles Aquatics, Inc.	100306	49764	Pond Maintenance 01/24	$	665.00	
Charles Aquatics, Inc.	100310	49933	Fountain Maintenance 01/24	$	75.00	
Comcast	ACH	8495 74 120 2010538 01/24	Amenity Cable/Phone/Internet 01/24	$	362.99	
Disclosure Services, LLC	100311	8-140	Amortization Schedule Series 2007 09/23	$	100.00	
Dunn & Associates, Inc.	100312	24-106	Engineering Services 11/23	$	821.25	
Extra Duty Solutions	100297	X233.001519	Off Duty Detail 12/22/23	$	186.48	
Extra Duty Solutions	100298	X233.001753	Off Duty Detail 12/28-12/30/23	$	372.96	
Extra Duty Solutions	100307	X233.002168	Off Duty Detail 01/13/24	$	186.48	
Extra Duty Solutions	100318	X233.002432	Off Duty Detail 01/20/24	$	186.48	

Extra Duty Solutions	100301	X233.990202	Off Duty Detail - Scheduler Pay 12/23	$	435.68	
First Coast Contract Maintenance Service, LLC	100299	8246	Reimbursable Expenses 12/23	$	2,501.76	
First Coast Contract Maintenance Service, LLC	100308	8297	Management Services 02/24	$	4,450.78	
First Coast Contract Maintenance Service, LLC	100313	8306	Reimbursable Expenses 01/24	$	1,064.91	
Fitness Pro	100314	31357	Service Call 12/23	$	175.86	
Fitness Pro	100314	31374	Preventative Maintenance 01/24	$	175.00	
JEA	ACH	4849510511 12/23 ACH	Utility Services 12/23	$	2,177.72	
Kutak Rock, LLP	100302	3329099	Legal Services 11/23	$	2,466.00	
Larry M. Hall	100315	LH011824	Board of Supervisors Meeting 01/18/24	$	200.00	
Rizzetta & Company, Inc.	100304	INV0000085696	District Management Fees 12/23	$	5,147.51	
Rizzetta & Company, Inc.	100295	INV0000086345	Dissemination Services 01/24	$	5,000.00	
Rizzetta & Company, Inc.	100296	INV0000086417	District Management Fees 01/24	$	6,097.51	

Samuel Lincoln Helms III	100316	SH011824	Board of Supervisors Meeting 01/18/24	
VGlobal Tech	100303	5784	ADA Website Maintenance 01/24	
Walter David	100317	WD011824	Board of Supervisors Meeting 01/18/24	

$	200.00

$	250.00
$	200.00

Report Total	 $	37,840.37

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084
MAILING ADDRESS · 3434 COLWELL AVENUE, SUITE 200 · TAMPA, FLORIDA 33614 WWW.BAINEBRIDGECDD.ORG

Operation and Maintenance Expenditures February 2024
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from February 1, 2024 through February 29, 2024. This does not include expenditures previously approved by the Board.

The total items being presented: $	21,293.82

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Vendor Name	 Check Number  Invoice Number	 Invoice Description	Invoice Amount	

BrightView Landscape	100320	8760551	Landscape Maintenance 02/24	$	3,156.00	
Services, Inc. BrightView Landscape	100333	8795638	Irrigation Repair 02/24	$	134.00	
Services, Inc.
Charles Aquatics, Inc.	100322	49966	Fountain Maintenance 02/24	$	125.00	
Charles Aquatics, Inc.	100325	49998	Pond Maintenance 02/24	$	665.00	
Charles Aquatics, Inc.	100330	50160	Fish Barrier Installation 02/24	$	1,632.15	
COMCAST	ACH	8495 74 120 2010538 02/24	Amenity Cable/Phone/Internet 02/24	$	362.91	
Dunn & Associates, Inc.	100323	ACH 23-631	Engineering Services 12/23	$	960.00	
Extra Duty Solutions	100321	X233.002683	Off Duty Detail 01/25/24	$	186.48	
Extra Duty Solutions	100326	X233.002943	Off Duty Detail 01/29/24 & 02/04/24	$	372.96	
Extra Duty Solutions	100334	x233.003446	Off Duty Detail 02/12/24 & 02/14/24	$	435.12	
Extra Duty Solutions	100326	X233.990327	Off Duty Detail - Scheduler Pay 01/24	$	435.68	

Vendor Name	 Check Number  Invoice Number	 Invoice Description	Invoice Amount	

First Coast Contract	100327	8355	Management Services 03/24	$	4,450.78	
Maintenance Service, LLC Gannett Florida LocaliQ	100331	006199634 01/10/24	Legal Advertising 01/24	$	483.12	
JEA	ACH	4849510511 01/24 ACH	Utility Services 01/24	$	1,840.15	
Kutak Rock, LLP	100328	3342384	Legal Services 12/23	$	372.00	
Republic Services	ACH	0687-001391124 ACH	Waste Disposal Services 02/24	$	284.96	
Rizzetta & Company, Inc.	100319	INV0000087034	District Management Fees 02/24	$	5,147.51	
VGlobal Tech	100329	5840	ADA Website Maintenance 02/24	 $	250.00 	

Report Total	 $	21,293.82

Tab 3

BAINEBRIDGE
LANDSCAPE INSPECTION REPORT

March 13, 2024 Rizzetta & Company
Bryan Schaub – Landscape Specialist

Summary, Pecan Park & Bainebridge
General Updates, Recent & Upcoming Maintenance Events
Upcoming fertilization events for the turf, beds and Palms, starting in March.

The following are action items for Brightview to complete. Please refer to the item # in your response listing action already taken or anticipated time of completion. Red text indicates deficient from previous report. Bold Red text indicates deficient for more than a month. Green text indicates a proposal has been requested. Blue indicates irrigation. Black, bold and underlined text represents updates or questions for the BOS.

In both ROWs of Bainebridge in front of &	6. In the median island at the main entrance and

behind the fencing, remove weeds from beds as they are taking over. (Pic 1)

1

In the south corner of Bainebridge & Baine Lake, there is tire damage from vehicles parking on the turf. (Pic 2 >)

At the entrance in both ROWs, the Crape Myrtles were not pencil pruned. It is too late in the season to accomplish this until next winter.

In the entrance median island, the Ligustrum/Privet Standards have what appears to be Leaf Spot. Units are dying. Diagnose & treat.

The areas in both ROWs of Bainebridge that were cleaned up under the trees, have new growth that needs to be cleaned up, again.

property-wide, weed the beds. The weeds are over 3 feet tall in some places. (Pic 6)

6

< 2

At the main entrance median monument, there are stressed roses & privet shrubs, diagnose & treat. Leaf Spot is present.

Bainebridge & Amenities Center

On both sides of the monument, something is still stressing the Juniper. Brightview has stated this is an excess moisture issue. Present a plan to remedy the issue. Replace dead units. When??? (Pic 8)

Weed all beds at the Amenities Center, some weeds are over 2 feet tall.	(Pic 16)

13

8

Please, treat all active ant mounds, raking out inactive mounds. Some that are in the Rose beds are getting big.

Property-wide, remove all mosses from trees & standards up to the proscribed height.

Property-wide, treat all expansion joint crack weeds. (Pic 11)

To the east of the Amenities Center parking lot, prune the encroaching Wax Myrtles. There was some work completed on this item. Still more to go.

Behind the pool deck, remove all vines from the trees & prune out dead branches as the are a falling hazard.

16

Remove all vines from hedges at the Clubhouse. (Pic 16)

11

The Crape Myrtles at the Amenities Center should have been pencil pruned. It is too late in the season. Schedule for next winter.

Tab 4

Quality Site Assessment
Prepared for: Bainebridge CDD

General Information
DATE:	Tuesday, Mar 12, 2024

NEXT QSA DATE:	Tuesday, Mar 19, 2024

CLIENT ATTENDEES:
BRIGHTVIEW ATTENDEES:	Royce Peaden

Customer Focus Areas

Main Entry and Amenity detail

 1 

Winter annuals still holding up well. Spring annuals scheduled for installation in April.
Recommend approval of soil refresh for improved bed drainage, aesthetic, and plant health.

 2 

Recently installed playground mulch is holding up well.

 3 

Mulch is wearing thin in places. Contract mulch scheduled to be completed in March.

 4 

Turf is clean and beginning to wake up from dormancy throughout site.

 4 

 3 

 2 

Maintenance Items

 1 

 5 

Hedges at playground/amenity area are clean and
well-pruned.

 6 

Plant material at entrance is weedy and will be cleaned during site visit on week of 3/11/24.

 7 

Maintenance crew should be treating ant mounds during site visits.

 7 

 6 

Maintenance Items

 5 

Tab 5

Bainebridge Community Development District
Field Report	Mar 2024

First Coast CMS LLC
03/12/2024

March 2024 - Bainebridge Community Development District

Swimming Pool
The main drain grates have been replaced as required by the Dept of Health. The previous drains reached their expiration dates.
Crystal Clean Pool Repairs came back to the site to program the water feature motor to run during the day and be off at night.
Additional surge protection was installed on the pool electrical panels.
One pool electrical panel needed to be replaced. It was allowing moisture inside, causing the main filter pump to trip.
The Life Hook Poles needed to be replaced due to being requested by Dept of Health.
Common Area and Events
We recommend installing drainage in two areas of the Amenity Center.

The first area being behind the storage room door. During periods of heavy rain, the area in front of the storage room floods and water gets into the storage room itself. We recommend the installation of a channel drain in the middle of the pavers, that connects to a solid pipe that extends to the storm drain about 50 feet away. There would be a catch basin at the end of the pipe that would allow the water to overflow into the storm drain.
The second area is behind the pool shallow end. We recommend a catch basin be installed just left of the access gate and connected to a solid pipe that extends to the wooded area. This would solve an ongoing erosion problem.
The gutters to the Amenity Center were cleaned out by staff on March 6th. We recommend that the Amenity Center be pressure washed.

The access system has been swapped over the Alarm.com system and we are in the process of auditing the cards/homeowners.
Lights have been adjusted for Daylight Savings Time

We are recommending that the facility be reroofed based on inspection for several contractors. See Attached.
Received a second proposal from a Contractor to seal the stucco, windows and reattach several missing stones on the exterior of the building. The price was $1,250, which was more than $2k cheaper than the Not to Exceed that was approved at the January meeting.
American Electrical Contracting bypassed switches in the rental room that controls the exterior breezeway lighting. A timer was installed in utility closet.
American Electrical replaced several ballasts to ceiling lights in the gym. All light bulbs that were out have been replaced.
Donavan Heating and Air performed their preventative maintenance service to the AC units on February 18th.
A playground inspection was performed by our Operations Manager and found a broken electrical box. That item was replaced on February 14th.

Tab 6

`

	6869 Phillips Parkway Drive S Jacksonville, FL 32256	 Fax: 904-807-9158	Phone: 904-997-0044
Service Report
Date: Feb 21, 2024	Aquatic Tech: Bill Fuller
Client: Bainebridge CDD Contact: Lesley Gallagher Waterways: Twenty one ponds
Comments: 52° F Winds 5-8 mph. Pollen season is here!
Pond 1: Pond was in good condition. No invasive species noted.

Pond 2: Pond was in good condition. No invasive species noted.

Pond 3: Pond was in good condition. No invasive species noted.

Pond 4: Pond was in good condition. No invasive species noted.

Pond 5: Pond was in good condition. No invasive species noted.

Pond 6: Pond was in overall good condition. Had a good kill on the duckweed.

Pond 7: Pond was in good condition. No invasive species noted.

Pond 8: Pond was in good condition. No invasive species noted.

Pond 11: Pond was in good condition. No invasive species noted.

Pond 12: Pond was in overall good condition. No invasive species noted.

Pond 15: Pond was in good condition. No invasive species noted.

Pond 16: Pond was in good condition. No invasive species noted.

Pond 18: Pond was in good condition. No invasive species noted.

Pond 19: Pond was in good condition. No invasive species noted.

Pond 21: Pond was in overall good condition. Minor perimeter vegetation.

Tab 7

	6869 Philips Parkway Drive South, Jacksonville, FL 32256	 Fax: 904-807-9158	Phone: 904-997-0044

Service Report
Date: February 23, 2024	Fountain Tech: Jeff Jackson
Client: Bainebridge CDD
Contact: Lesley Gallagher & Kelly Mailhot
Pond 1 Fountain: Quarterly maintenance service has been performed on the fountain in Pond 1. I cleaned the float, intake screen, nozzle and the lights. Fountain lights were checked for blown bulbs. The timers, voltage, amperage, and mooring lines were checked on the fountain. All electrical readings were good. The fountain is running as it should be.

Please contact our office with any further questions or comments.

Tab 8

PO Box 51289
Jacksonville Beach FL 32240 (877) 875-5326, (904) 220-3331
Info@krystalklean.com

Estimate  1038563606

Estimate

Estimate Total:

$1,185.00

DATE	02/23/2024	
PO #		
Provided By	Marc Ferretti marc.f@krystalklean.com	

(904) 437-0991
davidc@ﬁrstcoastcms.com

Bainebridge CDD c/o First Coast CMS, LLC
David Comer

CUSTOMER

Bainebridge CDD c/o First Coast CMS, LLC Bainebridge CDD c/o First Coast CMS, LLC 15855 Twin Creek Drive
Jacksonville, FL, 32218
(904) 437-0991
davidc@ﬁrstcoastcms.com

SERVICE LOCATION

Soft washing amenity center and fencing

DESCRIPTION

Estimate	
Description	Qty	Rate	Total	
Commercial Gutter Cleaning
-Clean inside of gutters to remove debris
-Remove organic build-up (leaves, sticks) and rinse inside gutter with low pressure
-Flush downspouts to ensure they are clear of clogs.	1.00	$275.00	$275.00	
Soft Wash - Amenity Center
-Krystal Klean will clean exterior surfaces using professional 'Soft Wash' process in order to avoid damage to façade and window seals.
-Solution include algaecides, fungicides and phosphate-free detergents to extend life of cleaning and provide optimal results.
-Locks and electrical elements to be protected during cleaning process.
-Extra care/precaution to be taken with landscaping to protect from damage.
-Some stains such as mud dauber resin, black streaks on gutters, mineral deposits and rust may have permanently stained surfaces.
-Flaking paint can come oﬀ with any amount of pressure. Loose or ﬂaking paint will come oﬀ while cleaning.
-Customer is responsible to ensure windows are closed and latched prior to cleaning.

*Soft washing removes most mildew, dirt, and algae which accounts for 95% of roof discoloration in Florida. This process potentially expose mineral deposit stains that would require additional chemical treatment to remove. Please discuss any questions with your Krystal Klean representative.	1.00	$705.00	$705.00	
Soft Wash - Amenity Center Upper Deck and Covered Area near Grill	1.00	$205.00	$205.00	

CUSTOMER MESSAGE	
Thank you for the opportunity to serve you!

We uphold the highest industry standards for glass cleaning tools and methods but must inform and educate its customers about the inherent risk of scratches when cleaning glass. Given the facts below, we cannot be held liable for glass scratches. Minuscule glass particles (or “glass ﬁnes”) may exist on the pane surface. This ﬂaw is common for tempered or hurricane-proof glass often installed in Florida. During a normal cleaning process, these glass ﬁnes can break oﬀ and cause hairline scratches. Removal of paint, adhesives, calcium deposits, or construction debris may require the use of scrubbing pads or scrapers, which increases the risk of scratched glass, and is a separate service from standard window cleaning. When cleaning glass to remove calcium deposits, some brands of tinted or soft glass may be micro-scratched with vinyl buﬃng pads. Preexisting scratches may be visible or apparent after the glass is cleaned.

Terms of payment: The total amount stated is due upon completion. Where applicable, credit cards will be charged for the total amount upon completion based on the credit card information provided in advance. All late payments (over 30 days) may bear interest at the highest rate permissible under Florida law calculated daily and compounded monthly. Customer shall also be responsible for paying all reasonable costs incurred in collecting any late payments, including, without limitation, attorneys’ fees.	

Estimate Accepted By:	Accepted Date:	

D & R	Contractors Inc.
9430 Orme Rd. Jax. Fl 32220
904-783-2410 Cell# 838-1664
St.Lic.#CBC1251740(Builder)
CCC1330335(Roofer)

C/O First Coast CMC , LLC

Bainebridge CDD 15855 Twin Creek Drive Jacksonville Fl 32218

We propose to apply bio degradable cleaning solution to all walking

areas and pressure wash. Detail of areas listed.

Side walks , curbs , from parking lot entry & all the way around

amenity center , Play ground equipment & side walks , basket ball

& tennis court. All walking areas.

Equipment , Labor & Materials $ 3,120.00
------------
Quote

Thanks; Ray Johnson / D & R Contractors

Tab 9

4320 Deerwood Lake Parkway Suite 101-133
Jacksonville, FL 32216
PH: 904.609-7180 CCC1333349

Tuesday, February 27, 2024

Commercial Architectural Shingle System Re-Roof Estimate
Client:
Bainebridge CDD C/o Tony Shiver First Coast CMS 904-437-0991
davidc@firstcoastcms.com
Address:
15855 Twin Creek Dr Jacksonville FL, 32218

Agreement

CG Roofing Group, LLC. proposes to furnish all labor, material and equipment to professionally execute all work agreed upon under set contract. All items of work not listed in pre-agreed upon pricing to be a change order at standard industry rates. Client reserves the right to obtain additional bids.

Pre-Construction Meeting:

CG Roofing Group, LLC. will conduct a pre-construction meeting by phone or in person with homeowner prior to commencing the project to inform homeowner of schedule of events and precautionary for personal and property safety.

Scope of Work: Install GAF Architectural shingle roof system.
All aspects of installation are guaranteed to meet local building code requirements.
Roof system to be installed in accordance with GAF installation guidelines.
All shingle material will be GAF including Timberline Architectural HD Shingles.
All other accessories and underlayment to meet all GAF guidelines.

Remove 1 layer of roofing material and underlayment down to the decking of the building.
Replace all damaged and rotted roof sheeting. OSB sheeting to be replaced at $85.00 per sheet. Plywood sheeting to be replaced at $100.00 per sheet. 1x deck planking to be replaced at $15.00 per foot. Exposed fascia to be replaced at $20.00 per ft. and vinyl covered fascia at $22.00 per ft. If new vinyl is required, it will be an additional cost in a change order. 2x4 truss repairs will be at $18.00 per ft. Replace all rake wall, head wall, and chimney flashing as needed at $15.00 per ft. and at $5.00 per additional ft. if counter flashing is required. Pictures will be provided for verification. Replacements of exterior wall siding, stucco, etc. will be a change order to owner. Owner reserves the right to hire separate contractor to make repairs. Additional layers of shingles to be removed at the cost of $40.00 per layer per squares.
Re-nail entire deck with 8D Ring Shank nails to meet code.
Install Peel and Stick underlayment over entire roof deck including extra layer in valleys.
Install new ridge vent system to increase attic ventilation and install off ridge vents as needed.
Install new mechanical vents as required to include static vents, goose necks, kitchen vents, and so forth.
Install new lead boots on all pipes.
Install new drip metal around entire perimeter attaching with one fastener every 3”.
Install new GAF starter strip at all eves with 6 nails per shingle.
Install new GAF Architectural shingles fastening with 6 nails per shingle.
Install new GAF cap shingles with 4 nails per cap.
CG Roofing Group will facilitate and pay for wind mitigation inspection.
	Full Time Project Manager will be assigned to the project. Project Manager will be in charge of monitoring production and safety and will be on site while project is active.
	Contractor will provide marking caution tape in areas under construction, cones to block parking spaces, and caution signs at entrance ways.
	Contractor will provide permits, disposal containers, storage, porta potties, and all necessary labor, equipment, including Sky Track Forklifts, and material to complete the project.

TOTAL CONTRACT INCLUDING ALL SERVICES AS LISTED IN SCOPE OF WORK
Total Cost: $40,329.00

CONTRACT TERMS:
This contract is valid from the date both parties sign until all work is completed including change orders and final balances paid in full.
WARRANTY:
CG Roofing Group, LLC. Will provide a 5-year labor warranty on craftsmanship & installation only on material installed per this scope. Material guaranteed by GAF manufacturer’s registered SystemPlus warranty for lifetime ownership of the home.
GUARANTEE:
CG Roofing Group, LLC. Will perform all work to the highest quality industry standards and all project installation will meet state building code and manufacturer requirements. Also, we will put fourth our best effort to adhere to all OSHA job site safety regulations.
WORK AND PAYMENT:
The work CG Roofing Group, LLC. Agrees to provide all labor, tools, and supervisions required to perform the work detailed in the contract documents and the scope of work and to perform the work in accordance with the requirements and specifications of the scope of work.
Commencement will begin upon soonest availability of labor and material.
Work scheduling. The work will be performed between the work hours of 7:00am and 7:00pm Monday-Saturday, excluding federal holidays and only if weather conditions are favorable in accordance with the schedule set out in the scope of work. Customer agrees CG Roofing Group, LLC. Is not responsible for uncontrollable delays due to or caused by persons, factors, or circumstances beyond CG Roofing Group, LLC. Control.
Payment in Full to CG Roofing Group, LLC. will become due upon final inspection of each project. Each project is subject to mobilization billing up to 50% to be billed at time of contract and due no later than customer’s receipt of material on jobsite. Customer shall pay in current funds for the scope of work in the sum of the contract amount including change orders. The contract amount includes all relevant sales and other taxes assessable against the scope of work and all services, labor, materials and goods used to complete the set scope of work and any permits required that are known to CG Roofing Group, LLC. at the time of execution. Final payment for the full balance of the individual project will be due upon receipt of final invoice representing notice of completion along

with tentative release of lien upon receiving current funds to execute full lien release
after funds have cleared CG Roofing Group LLC’s account. Customer acknowledges and agrees that CG Roofing Group, LLC has the right to stop any and all items on the scope of work including pending projects if any payment due to CG Roofing Group, LLC is not timely made and understands work will not continue until the previous invoices are brought current and paid.

INDEMNIFICATION:
Customer agrees to indemnify, defend and hold CG Roofing Group, LLC. And any and all entities in persons identified and or designated by CG Roofing Group, LLC. And their respective affiliates, directors, officers, employees and agents harmless from any and all fines, liabilities, damages, loses, expenses, demands, claims, suits, or judgements,
including reasonable attorney’s fees and expenses in any way arising from or relating to this agreement. The location or the owners actual or alleged conduct including the operation of this business, including all accidents, injuries, or damages resulting there from. Customer shall execute all documents promptly upon CG Roofing Group, LLC. Request and any expense incurred by CG Roofing Group, LLC. Shall be payable by customer.
GENERAL:
All of the provisions in this agreement shall be binding upon the respective parties, their heirs, and assigns. The parties may assign this agreement.
No party to this agreement has relied upon any oral statement or agreement in making this decision to execute it. No verbal agreement or discussion with any CG Roofing Group, LLC. Officer, director, agent, or employee either before or after entering this agreement shall affect or modify the conditions, obligations, or terms of this agreement. As such, this agreement may only be modified by written agreement signed by the party against whom enforcement is sought.
The failure to any party to comply with the terms and or conditions of this agreement is a default of the agreement. Upon the occurrence of a default, the non- defaulting party shall provide the party in default with written notice specifically identifying the default and permitting the party in default with fourteen (14) days to cure the default. Should the defaulting party fail to timely cure the default the non- defaulting party may proceed to enforce its rights under this agreement provided however that no party to this agreement shall file or otherwise begin any administrative, judicial, or other legal proceeding (a proceeding) against the other

without first conducting an in person meeting or pre-suite mediation (the meeting) attended by a person with authority to bind the parties in good faith for the intent and purpose to amicably resolved the default and or any other issues out standing between the parties. Should the parties fail to resolve the default and or any other issues outstanding between the parties at the meeting, the parties further agree that neither of the parties shall proceed with a proceeding until at least fourteen (14) days from the date of the meeting.

READ, ACKNOWLEDGE AND AGREED TO AS OF THE SIGNED DATE:
CG Roofing Group, LLC.	Bainebridge CDD
Tony Troiano
By:		 	By:		 Name:				 Name:		 Title:				Title:	 Date:		 		Date:		 

1702 Lindsey Rd
Jacksonville, Fl. 32221
Ph (904) 781-7060	Fax (904) 619-5011

CGC1523954	CMC1250093 CFC1428601 CCC1329086
Bainbridge Estates CDD

Attn:Tony Shriver -Management 1 31 24
Re:reroof clubhouse bldg -15855 Twin Creek Drive

All Weather Contractors is proposing the following services for the below mentioned prices. Any item not specifically mentioned is subject to a written change order.

>remove the existing single layer of shingles from the clubhouse bldg
>inspect the plywood roof sheathing and re-nail per city codes
>install peel and stick membrane over the entire roof
>install new vents -plumbing boots and eave drip (color per management)
>install 30 year arch shingles (color by management)
>clean up job and haul away debris
*any plywood replacement will be done at $3.85 square ft
*price includes city permits/inspections
*due to shingle increases on a regular basis prices good for 45 days
*if any soffit and fascia are needed to be repaired we will send on a change order basis
Projects under $10,000.00 are due on completion. Projects over $10,000.00 require a 20% mobilization draw followed by 50%, 20% and 10% upon completion (some exceptions apply)This proposal may be withdrawn at any time.Payments are considered late 30 days after invoice approval(s) and are subject to 2.0% per month interest plus fees.
Many projects require a Notice to Owner. If you receive such please understand this is not a lien on your property and is merely making the Owner aware of services per Florida Statute.

Total Price $48,950.00
Proposal Signed by		Printed Name	 Thank you for your consideration-Scott Haines -C 904.402.6561

Tab 10

Date	Quote #	
3/7/2024	7492	
Name / Address	
Bainebridge CDD
c/o Rizzetta & Company, Inc. 2806 North 5th Street, Suite 403 Saint Augustine, FL 32084	

1 Hargrove Grade Suite 1A Palm Coast, Fl 32137
386-957-9339
www.WebWatchdogs.net info@webwatchdogs.net Florida Contractor License #ES12000771

Extended Warranty Quote

Description	Qty	Cost	Total	
Extended Warranty Option- Complete Surveillance Camera System

***Warranty Expires 4/20/2024***	1	325.00	325.00	

1 Year Extended Warranty on Camera Parts, Labor and Equipment
All products are warranted for 1 year from date of purchase. If a product is defective we will repair or replace it. The following situations void the product warranty: Adding 3rd party software to a DVR without prior approval from our technical support department. Damage caused by nature such as flooding, winds, lightning and other similar events. Damage caused by vandalism. Network related issues involving your internet service provider (i.e. new modem, change of internet provider, etc.) Warranty Service Calls will be addressed within a 1-5 day time frame.
After 1 year (outside of the warranty, if not extended), we will continue to support the product at the standard repair labor rate (currently $199 per hour-minimum 2 hours) plus parts, if applicable, or phone technical support for $65.00/hour. Out of warranty repairs are guaranteed for 30 days. Phone support is non-refundable.	Subtotal	$325.00	
	Sales Tax (0.0%)	$0.00	
	
Total	$325.00	

Signature 		

Tab 11

-=======.Jlropo nl

Paye#	o1

Jl), t 1t$y ,ti  mit sp l fications nd estimates for:

,)

VPrf!. :	Doors	4' !>	- a,,5pe,,c,.., /_t;?_r-'c{e--	- Q(t}:-	t.Jttl
UI/	¢1t·,.,_e	lo t;-e-f

.-..c

cceptnnce of t)roposal
; ' j(flf. ;11 r,t;q, tf)ec1t1c1tions and r,ondiUons am satisfactory and are

,Jf ifl/,1,,J11 rl, tou rre authorited to do the work as specified.
/·UJ wilt /;e mfJd€ .as out!Jned above,

Signature 	

Tab 12

/

set:;.I"\	//ebJc...-,c,r'
(,O'(t	Rd..
0,,.,,1l e , ,Cl, 'gL tU/'I

pec1ficati ns and estimates for:

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•K	·(!pi,,,,,..-	q,,\-J. 1¼kL1 (2(
a::>	4,	door.s.	r·	20

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/ 2- ")(.12. 1'	cJn:c;".- (.- tvtll	ovv-,/kt.d_ .J-c>	 Dr clr t ,
2)Dv+-s,'J.L!-	of... f't>l (	o"		r;'lh,t--6 ;J.G--- •	T./\s	\	2-''	12..11	CAl-h:-.1-..	be...c;,""
bell.  a,,"\,	v,,,&,e.t"r;rov-/t'd	sod;.	fZ!}t:.--Jo woa-d /, c.-
-	-	·	-·

1epropose hereby to furnish material and labor - complete in accordance with the above specifications for the sum ot
l;:fwo /!>v 4 _ -11_,,,. h<-nYe!		f6,,.h,  e.,q.4_-1-_-=c:A /k, r'S	_
ayments to be made as follows: t?- c:.._	&!,t;n	 J.		<;-!i_ • t--,
"auonor dev,atron tram1:ibove spedficat,ons involving extra costs	Respectfully
kecutedonly upon written order and will become an extra charge	submitted		_
above the estimate. All agreements contmgent upon strikes,
or delays beyond our control	Note3'lhis proposal may be withdrawn by us i1not accepted wit • n 		_

cceptnnce of i roposal
t>rices, specifications and conditions are satisfactory and are
&pted. You are authorized to do the work as specified.
ill be made as outlined above.	Signature 	

Tab 13

Full Reserve Study Bainbridge CDD Jacksonville, Florida
Prepared for FY 2024 Report Date: March 12, 2024

March 12, 2024

Ms. Lesley Gallagher, District Manager Rizzetta & Company
2806 N. Fifth Street, Suie 403 St. Augustine Florida 32084
Re: Reserve Study Report for Bainbridge CDD Dear Ms. Gallagher:
Community Advisors is pleased to provide this Reserve Study report for the above referenced District. A site visit was conducted to determine the condition of your major components and provide an opinion of their remaining useful life.
We have developed a plan to fund future capital component replacements which is dependent on adequate funding, component maintenance, usage, weather and other factors. Component replacement cost is determined using local vendors and industry standard publications. This Reserve Study was prepared under the guidelines of the National Reserve Study Standards which is administrated by CAI and the Standards of Practice establish by APRA. Once you have reviewed this report and considered recent expenditures and any historic cost data, we will make necessary adjustments
Respectively submitted,

Charles R. Sheppard RS PRA CCI
Professional Reserve Analyst
10459 Hunters Creek Court Jacksonville, FL 32256
(904) 303-3275
www.communityadvisors.comm

SPECIAL NOTICE
THIS RESERVE ANALYLSIS INCLUDED A VISUAL OBSERVATION OF MAJOR COMPONENTS FOR YOUR PROPERTY. NO DISTRUCTION TESTING OR OTHER TESTING WAS CONDUCTED TO DETERMINE COMPONENT CONDITION. OUR ANALYSIS INCLUDES COMPONENTS WITH REPLACEMENT COST AND USEFUL LIFE PROJECTIONS THAT ARE TYPICAL FOR THIS TYPE OF FACILITY.
THIS ANALYSIS IS NOT A SAFETY INSPECTION OR STRUCTURAL INSPECTION AND WE RECOMMEND THE ASSOCIATION CONDUCT THOSE INSPECTIONS ON A REGULAR BASIS WITH QUALIFIED CONSULTANTS.

TABLE OF CONTENTS

EXECUTIVE SUMMARY
Executive Summary	1-1
Financial Summary - Recommended Funding Plan	1-2
Cash Flow Funding Plan VS Fully Funded	1-3
Current Funding Plan vs Recommended Funding Plan	1-4
CURRENT FUNDING PLAN
Financial Summary - Current Funding Plan	2-1
Current Funding Plan Projection	2-2
CASH FLOW
Income & Expense Spreadsheet	3-1
EXPENDITURE DETAIL
Annual Expenditure Detail	4-1
Asset Current Cost by Category	4-7
COMPONENT INVENTORY
Component Inventory	5-1
Component Detail Index	5-4
Component Detail	5-7
DISCLOSURERS & INFORMATION
Report Navigation	6-1
Methodology & Information	6-2
Terms of Service	6-3
Definitions	6-4

Executive Summary

Account Information
Account Name	Bainbridge CDD	Account Number	2021
City	Jacksonville	Last Site Visit	March, 8 2024
State	Florida	Report Date	March, 12 2024
In Service Date	October, 1 2007	Report Version	1
Total Units	500	Fiscal Year Start	October, 1 2024
Study Level	Level I Reserve Study	Fiscal year End	September, 30 2025

Reserve Fund Information
Current Component Replacement Cost	$920,223
Number of Components	74
Reserve Fund Beginning Balance	$239,000
Billing Term	Annually

Component Funding (Straight Line)
Recommended First Year Reserve Fund Contribution	$74,706
Interest Rate on Reserve Deposits	0%
Inflation Rate on Replacement Cost	0%

Pooled Cash (Current Funding Plan)
Current Year Reserve Fund Contribution	$25,000
Interest Rate on Reserve Deposits	3.5%
Inflation Rate on Replacement Cost	3.5%
Annual Contribution Increases	3.0%

Pooled Cash (Recommended Funding Plan)
Recommended First Year Reserve Fund Contribution	$51,274
Interest Rate on Reserve Deposits	3.5%
Inflation Rate on Replacement Cost	3.5%
Annual Contribution Increases	3.0%

Comment
Current funding plan does not provide adequate funding for component replacement.
Recommended funding plan maintains adequate funding with moderate contributions.
This analysis should be updated annualy with a site visit every 2 years to monitor component condition and update interest and inflation rates.

Bainbridge CDD
Financial Summary - Recommended Funding Plan

Begining Balance: $239,000	Fully Funded: $550,578	Tax Rate:0%

Year		

24-25	
920,223	
3.5%	
51,274	
0	
3.50%	
9,432	
20,800	
278,906	
595,930	
47%	
25-26	952,431	3.5%	52,812	0	3.50%	11,610		343,328	666,064	52%	
26-27	985,766	3.5%	54,397	0	3.50%	13,060	24,591	386,193	714,879	54%	
27-28	994,816	3.5%	56,028	0	3.50%	11,937	101,173	352,986	684,042	52%	
28-29	1,015,864	3.5%	57,709	0	3.50%	12,286	59,671	363,310	698,524	52%	
29-30	1,051,420	3.5%	59,441	0	3.50%	14,696	2,850	434,596	774,904	56%	
30-31	1,088,219	3.5%	61,224	0	3.50%	9,663	219,742	285,741	631,421	45%	
31-32	1,126,307	3.5%	63,061	0	3.50%	11,852	10,178	350,475	701,804	50%	
32-33	1,165,728	3.5%	64,952	0	3.50%	7,811	192,266	230,972	588,915	39%	
33-34	1,206,528	3.5%	66,901	0	3.50%	8,327	59,967	246,232	611,728	40%	
34-35	1,248,757	3.5%	68,908	0	3.50%	10,832	5,642	320,330	693,814	46%	
35-36	1,292,463	3.5%	70,975	0	3.50%	13,696		405,001	786,942	51%	
36-37	1,337,699	3.5%	73,104	0	3.50%	16,057	19,342	474,820	865,720	55%	
37-38	1,384,519	3.5%	75,298	0	3.50%	8,795	298,844	260,069	660,464	39%	
38-39	1,432,977	3.5%	77,557	0	3.50%	11,817		349,442	759,909	46%	
39-40	1,483,131	3.5%	79,883	0	3.50%	15,026		444,352	865,507	51%	
40-41	1,535,041	3.5%	82,280	0	3.50%	18,189	6,936	537,885	970,386	55%	
41-42	1,588,767	3.5%	84,748	0	3.50%	21,792		644,425	1,088,976	59%	
42-43	1,644,374	3.5%	87,291	0	3.50%	7,650	513,143	226,223	683,577	33%	
43-44	1,701,927	3.5%	89,909	0	3.50%	6,826	121,118	201,840	672,800	30%	
44-45	1,761,495	3.5%	92,607	0	3.50%	10,027	7,959	296,515	781,938	38%	
45-46	1,823,147	3.5%	95,385	0	3.50%	11,351	67,591	335,660	836,461	40%	
46-47	1,886,957	3.5%	98,246	0	3.50%	15,187		449,093	966,248	46%	
47-48	1,953,001	3.5%	101,194	0	3.50%	9,175	288,145	271,316	805,865	34%	
48-49	2,021,356	3.5%	104,229	0	3.50%	11,802	38,360	348,987	902,037	39%	
49-50	2,092,103	3.5%	107,356	0	3.50%	15,774	5,672	466,446	1,039,175	45%	
50-51	2,165,327	3.5%	110,577	0	3.50%	19,922	7,827	589,117	1,182,784	50%	
51-52	2,241,113	3.5%	113,894	0	3.50%	24,605		727,617	1,343,556	54%	
52-53	2,319,552	3.5%	117,311	0	3.50%	25,086	128,179	741,836	1,381,468	54%	
53-54	2,400,737	3.5%	120,831	0	3.50%	26,587	103,051	786,201	1,451,039	54%	

Chart illustrates year end balances and expenditures with the level of contributions necessary to maintain adequate funding.

This chart illustrates annual expenditures and compares the current funding plan to the recommended funding plan.

Bainbridge CDD
Financial Summary - Current Funding Plan

Begining Balance: $239,000	Fully Funded: $550,578	Tax Rate:0%

Year		

24-25	
920,223	
3.5%	
25,000	
0	
3.50%	
8,512	
20,800	
251,712	
595,930	
42%	
25-26	952,431	3.5%	25,750	0	3.50%	9,711		287,173	666,064	43%	
26-27	985,766	3.5%	26,523	0	3.50%	10,119	24,591	299,223	714,879	42%	
27-28	994,816	3.5%	27,318	0	3.50%	7,888	101,173	233,257	684,042	34%	
28-29	1,015,864	3.5%	28,138	0	3.50%	7,060	59,671	208,783	698,524	30%	
29-30	1,051,420	3.5%	28,982	0	3.50%	8,222	2,850	243,137	774,904	31%	
30-31	1,088,219	3.5%	29,851	0	3.50%	1,864	219,742	55,110	631,421	9%	
31-32	1,126,307	3.5%	30,747	0	3.50%	2,649	10,178	78,328	701,804	11%	
32-33	1,165,728	3.5%	31,669	0	3.50%		192,266	-82,269	588,915		
33-34	1,206,528	3.5%	32,619	0	3.50%		59,967	-109,618	611,728		
34-35	1,248,757	3.5%	33,598	0	3.50%		5,642	-81,662	693,814		
35-36	1,292,463	3.5%	34,606	0	3.50%			-47,056	786,942		
36-37	1,337,699	3.5%	35,644	0	3.50%		19,342	-30,754	865,720		
37-38	1,384,519	3.5%	36,713	0	3.50%		298,844	-292,884	660,464		
38-39	1,432,977	3.5%	37,815	0	3.50%			-255,070	759,909		
39-40	1,483,131	3.5%	38,949	0	3.50%			-216,120	865,507		
40-41	1,535,041	3.5%	40,118	0	3.50%		6,936	-182,939	970,386		
41-42	1,588,767	3.5%	41,321	0	3.50%			-141,618	1,088,976		
42-43	1,644,374	3.5%	42,561	0	3.50%		513,143	-612,199	683,577		
43-44	1,701,927	3.5%	43,838	0	3.50%		121,118	-689,479	672,800		
44-45	1,761,495	3.5%	45,153	0	3.50%		7,959	-652,286	781,938		
45-46	1,823,147	3.5%	46,507	0	3.50%		67,591	-673,369	836,461		
46-47	1,886,957	3.5%	47,903	0	3.50%			-625,466	966,248		
47-48	1,953,001	3.5%	49,340	0	3.50%		288,145	-864,272	805,865		
48-49	2,021,356	3.5%	50,820	0	3.50%		38,360	-851,812	902,037		
49-50	2,092,103	3.5%	52,344	0	3.50%		5,672	-805,139	1,039,175		
50-51	2,165,327	3.5%	53,915	0	3.50%		7,827	-759,051	1,182,784		
51-52	2,241,113	3.5%	55,532	0	3.50%			-703,519	1,343,556		
52-53	2,319,552	3.5%	57,198	0	3.50%		128,179	-774,500	1,381,468		
53-54	2,400,737	3.5%	58,914	0	3.50%		103,051	-818,637	1,451,039		

This chart illustrates how the CDD's current funding plan will perform over time.

	24-25	25-26	26-27	27-28	28-29	29-30	30-31	31-32	32-33	33-34	
Beginning Balance	239,000	278,906	343,328	386,193	352,986	363,310	434,596	285,741	350,475	230,972	
Annual Assessment	51,274	52,812	54,397	56,028	57,709	59,441	61,224	63,061	64,952	66,901	
Interest Earned	9,432	11,610	13,060	11,937	12,286	14,696	9,663	11,852	7,811	8,327	
Expenditures	20,800		24,591	101,173	59,671	2,850	219,742	10,178	192,266	59,967	
Fully Funded Reserves	595,930	666,064	714,879	684,042	698,524	774,904	631,421	701,804	588,915	611,728	
Percent Fully Funded	47%	52%	54%	52%	52%	56%	45%	50%	39%	40%	
Ending Balance	278,906	343,328	386,193	352,986	363,310	434,596	285,741	350,475	230,972	246,232	

Description
Misc. Site Components											
Asphalt Mill/Overlay - Amenity Lot									27,971		
Misc. Site Components Total:									27,971		
Fencing/Gates/Access Control											
Aluminum Fence - Pecan Park Road									3,792		
Aluminum Fence - Pool											
Chain Link Fence - Tennis Courts											
Ranch Fenceing - Entry									18,693		
Vinyl Privacy Fence - Pecan Park Road									56,323		
Fencing/Gates/Access Control Total:									78,808		
Stormwater System											
Pond Fountain Allowance	4,000								5,267		
Stormwater Evaluation Allowance			17,140								
Stormwater System Total:	4,000		17,140						5,267		
Site Lighting											
Light Bollards - Pool											
Light Poles - Pool											
Light Poles - Tennis Court											
Site Lighting Total:											
Misc. Building Components											
Building Trim Replacement Allowance				13,305							
Ext. Door Allowance (partial replace)											

Description

24-25	25-26	26-27	27-28

28-29	29-30	30-31	31-32	32-33

33-34

Misc. Building Components continued...		
Flooring Allowance - Clubhoouse Interior
Refurbishment Allowance - Kitchen						
15,802		
Refurbishment Allowance - Restrooms
Window Allowance (partial replace)						58,888		
Misc. Building Components Total:		13,305				74,689		
Roofing								
Aluminum Gutters/DS		2,927						
Asphalt Shingles - Clubhouse		40,291						
Asphalt Shingles - Pool Pavilion		3,570						
Roofing Total:		46,788						
Painting/Waterproofing								
Paint/Waterproof - Exterior Walls		16,134						
Painting/Waterproofing Total:		16,134						
Furniture Fixtures & Equipment								
Access Control System Allowance
Camera System Allowance	
4,000	6,652						
Expanded Metal Benches - Pool Pavilion
Expanded Metal Picnic Tables				
3,934		5,531		
Fitness Equip. Replacement Allowance
Furniture Allowance - Clubhouse Interior		11,087					
4,089	
Gas Grill
Pool/Patio Furniture Replacement			2,850				
47,701	
Furniture Fixtures & Equipment Total:	4,000	17,739	2,850	3,934		5,531	51,790	
HVAC								
Heat Pump 1 3 Ton
Heat Pump 2 5 Ton	4,800				
10,178			
Heat Pump 3 5 Ton	8,000							
HVAC Total:	12,800				10,178			

Description

24-25	25-26	26-27	27-28	28-29	29-30	30-31	31-32	32-33	33-34

Swimming Pool		
Concrete Pavers - Pool Deck
Filtration Refurbishment Allowance							
Pool Lift
Pool Resurfacing/Tile					
215,808	8,177	
Pool Splash Equip. Refurbish Allowance			7,207				
Swimming Pool Total:			7,207		215,808	8,177	
Tennis Courts							
Asphalt Resurfacing (color coat)
Tennis Court Replacement		7,451					
Tennis Courts Total:		7,451					
Playground							
Play Equipment Allowance				59,671			
Playground Total:				59,671			
Operating Expense							
Asphalt Immediate Repair - Amenity Lot
Backflow Preventer	Unfunded
Unfunded						
Basket Ball Pole/Goal
Ceiling Fans	Unfunded
Unfunded						
Chain Link Fence Repair - Tennis Courts
Filtration Partial Replacement - Pool	Unfunded
Unfunded						
Fitness Equipment Partial Replacement
Flooring - Fitness Room	Unfunded
Unfunded						
Immediate Repair - Bld Trim (until roofing)
Interior Painting	Unfunded
Unfunded						
Light Fixtures - Parking Lot
Metal Doors/Jamb - Storage	Unfunded
Unfunded						
Monument Sign Refurbishment
Patio Bar/Sink	Unfunded
Unfunded						
Play Surface Mulch
Pool Fountain Refurbishment/Pumps	Unfunded
Unfunded						

Description
Operating Expense continued...

24-25	25-26	26-27	27-28	28-29	29-30	30-31	31-32	32-33	33-34

Pool/Patio Furniture Partial Replacement Stormwater Pipe/Structures - Cleaning/Repair

Unfunded Unfunded

Television
Vinyl Privacy Fence - Condenser Units

Unfunded
Unfunded

Vinyl Privacy Fence - Trash Enclosure Water Cooler

Unfunded Unfunded

Pond Dredging/Bank Rebuilding	Unfunded

Components Not Included
Long Life Components

Building Foundation/Frame Building Siding

Unfunded Unfunded

Concrete Light Poles
Monument Sign Replacement

Unfunded
Unfunded

Pool Shell
Site Utilities Serving Buildings

Unfunded Unfunded

Stormwater Pipe/Structure Replacement
Components Maintained by Others

Unfunded

Cluster Mailboxes Street Lights

Unfunded Unfunded

Streets/Curb/Walks
Water/Sewer/Electric Lines From Utility to Bld

Unfunded
Unfunded

Year Total:	20,800	24,591	101,173	59,671	2,850	219,742	10,178	192,266	59,967

	34-35	35-36	36-37	37-38	38-39	39-40	40-41	41-42	42-43	43-44	
Beginning Balance	246,232	320,330	405,001	474,820	260,069	349,442	444,352	537,885	644,425	226,223	
Annual Assessment	68,908	70,975	73,104	75,298	77,557	79,883	82,280	84,748	87,291	89,909	
Interest Earned	10,832	13,696	16,057	8,795	11,817	15,026	18,189	21,792	7,650	6,826	
Expenditures	5,642		19,342	298,844			6,936		513,143	121,118	
Fully Funded Reserves	693,814	786,942	865,720	660,464	759,909	865,507	970,386	1,088,976	683,577	672,800	
Percent Fully Funded	46%	51%	55%	39%	46%	51%	55%	59%	33%	30%	
Ending Balance	320,330	405,001	474,820	260,069	349,442	444,352	537,885	644,425	226,223	201,840	

Description											
Misc. Site Components											
Asphalt Mill/Overlay - Amenity Lot											
Misc. Site Components Total:											
Fencing/Gates/Access Control											
Aluminum Fence - Pecan Park Road											
Aluminum Fence - Pool				51,048							
Chain Link Fence - Tennis Courts				43,916							
Ranch Fenceing - Entry											
Vinyl Privacy Fence - Pecan Park Road											
Fencing/Gates/Access Control Total:				94,963							
Stormwater System											
Pond Fountain Allowance							6,936				
Stormwater Evaluation Allowance											
Stormwater System Total:							6,936				
Site Lighting											
Light Bollards - Pool				13,137							
Light Poles - Pool				43,791							
Light Poles - Tennis Court				35,658							
Site Lighting Total:				92,586							
Misc. Building Components											
Building Trim Replacement Allowance											
Ext. Door Allowance (partial replace)											

Description

34-35	35-36	36-37	37-38	38-39	39-40	40-41	41-42	42-43	43-44

Misc. Building Components continued...		
Flooring Allowance - Clubhoouse Interior
Refurbishment Allowance - Kitchen					
Refurbishment Allowance - Restrooms
Window Allowance (partial replace)					
Misc. Building Components Total:					
Roofing					
Aluminum Gutters/DS
Asphalt Shingles - Clubhouse					
Asphalt Shingles - Pool Pavilion					
Roofing Total:					
Painting/Waterproofing					
Paint/Waterproof - Exterior Walls			22,759		
Painting/Waterproofing Total:			22,759		
Furniture Fixtures & Equipment					
Access Control System Allowance
Camera System Allowance	
5,642				
Expanded Metal Benches - Pool Pavilion
Expanded Metal Picnic Tables					
Fitness Equip. Replacement Allowance
Furniture Allowance - Clubhouse Interior				
5,768	
Gas Grill
Pool/Patio Furniture Replacement					
Furniture Fixtures & Equipment Total:	5,642			5,768	
HVAC					
Heat Pump 1 3 Ton
Heat Pump 2 5 Ton		7,253		
15,380	
Heat Pump 3 5 Ton		12,089			
HVAC Total:		19,342		15,380	

Description

34-35	35-36	36-37	37-38	38-39	39-40	40-41	41-42	42-43

43-44

Swimming Pool		
Concrete Pavers - Pool Deck			140,605		
Filtration Refurbishment Allowance			46,437		
Pool Lift
Pool Resurfacing/Tile			
326,101		
Pool Splash Equip. Refurbish Allowance					
Swimming Pool Total:			513,143		
Tennis Courts					
Asphalt Resurfacing (color coat)
Tennis Court Replacement		
88,536			
Tennis Courts Total:		88,536			
Playground					
Play Equipment Allowance				99,970	
Playground Total:				99,970	
Operating Expense					
Asphalt Immediate Repair - Amenity Lot
Backflow Preventer	Unfunded
Unfunded				
Basket Ball Pole/Goal
Ceiling Fans	Unfunded
Unfunded				
Chain Link Fence Repair - Tennis Courts
Filtration Partial Replacement - Pool	Unfunded
Unfunded				
Fitness Equipment Partial Replacement
Flooring - Fitness Room	Unfunded
Unfunded				
Immediate Repair - Bld Trim (until roofing)
Interior Painting	Unfunded
Unfunded				
Light Fixtures - Parking Lot
Metal Doors/Jamb - Storage	Unfunded
Unfunded				
Monument Sign Refurbishment
Patio Bar/Sink	Unfunded
Unfunded				
Play Surface Mulch
Pool Fountain Refurbishment/Pumps	Unfunded
Unfunded				

34-35	35-36	36-37	37-38	38-39	39-40	40-41	41-42	42-43	43-44
Description

Pool/Patio Furniture Partial Replacement Stormwater Pipe/Structures - Cleaning/Repair

Unfunded Unfunded

Operating Expense continued...
Television	Unfunded

Vinyl Privacy Fence - Trash Enclosure Water Cooler

Unfunded Unfunded

Vinyl Privacy Fence - Condenser Units	Unfunded
Components Not Included

Pond Dredging/Bank Rebuilding	Unfunded

Building Foundation/Frame Building Siding

Unfunded Unfunded

Long Life Components
Concrete Light Poles	Unfunded

Pool Shell
Site Utilities Serving Buildings

Unfunded Unfunded

Monument Sign Replacement	Unfunded
Stormwater Pipe/Structure Replacement	Unfunded

Cluster Mailboxes Street Lights

Unfunded Unfunded

Components Maintained by Others
Streets/Curb/Walks	Unfunded
Water/Sewer/Electric Lines From Utility to Bld	Unfunded

Year Total:	5,642	19,342	298,844	6,936	513,143	121,118

	44-45	45-46	46-47	47-48	48-49	49-50	50-51	51-52	52-53	53-54	
Beginning Balance	201,840	296,515	335,660	449,093	271,316	348,987	466,446	589,117	727,617	741,836	
Annual Assessment	92,607	95,385	98,246	101,194	104,229	107,356	110,577	113,894	117,311	120,831	
Interest Earned	10,027	11,351	15,187	9,175	11,802	15,774	19,922	24,605	25,086	26,587	
Expenditures	7,959	67,591		288,145	38,360	5,672	7,827		128,179	103,051	
Fully Funded Reserves	781,938	836,461	966,248	805,865	902,037	1,039,175	1,182,784	1,343,556	1,381,468	1,451,039	
Percent Fully Funded	38%	40%	46%	34%	39%	45%	50%	54%	54%	54%	
Ending Balance	296,515	335,660	449,093	271,316	348,987	466,446	589,117	727,617	741,836	786,201	

Description
Misc. Site Components											
Asphalt Mill/Overlay - Amenity Lot											
Misc. Site Components Total:											
Fencing/Gates/Access Control											
Aluminum Fence - Pecan Park Road											
Aluminum Fence - Pool											
Chain Link Fence - Tennis Courts											
Ranch Fenceing - Entry											
Vinyl Privacy Fence - Pecan Park Road											
Fencing/Gates/Access Control Total:											
Stormwater System											
Pond Fountain Allowance					9,133						
Stormwater Evaluation Allowance											
Stormwater System Total:					9,133						
Site Lighting											
Light Bollards - Pool											
Light Poles - Pool											
Light Poles - Tennis Court											
Site Lighting Total:											
Misc. Building Components											
Building Trim Replacement Allowance											
Ext. Door Allowance (partial replace)				30,886							

Description

44-45	45-46	46-47	47-48	48-49	49-50	50-51	51-52	52-53	53-54

Misc. Building Components continued...		
Flooring Allowance - Clubhoouse Interior
Refurbishment Allowance - Kitchen		55,234							
Refurbishment Allowance - Restrooms
Window Allowance (partial replace)			
88,245				117,174		
Misc. Building Components Total:		55,234	119,130				117,174		
Roofing									
Aluminum Gutters/DS
Asphalt Shingles - Clubhouse			
80,170						
Asphalt Shingles - Pool Pavilion			7,104						
Roofing Total:			87,274						
Painting/Waterproofing									
Paint/Waterproof - Exterior Walls			32,103						
Painting/Waterproofing Total:			32,103						
Furniture Fixtures & Equipment									
Access Control System Allowance
Camera System Allowance	
7,959		13,237						
Expanded Metal Benches - Pool Pavilion
Expanded Metal Picnic Tables						
7,827	11,005		
Fitness Equip. Replacement Allowance
Furniture Allowance - Clubhouse Interior			22,061					
8,136	
Gas Grill
Pool/Patio Furniture Replacement					5,672			
94,916	
Furniture Fixtures & Equipment Total:	7,959		35,298		5,672	7,827	11,005	103,051	
HVAC									
Heat Pump 1 3 Ton
Heat Pump 2 5 Ton				10,960					
Heat Pump 3 5 Ton				18,267					
HVAC Total:				29,227					

Description

44-45	45-46	46-47	47-48	48-49	49-50	50-51	51-52	52-53	53-54

Swimming Pool		
Concrete Pavers - Pool Deck
Filtration Refurbishment Allowance				
Pool Lift
Pool Resurfacing/Tile		12,357		
Pool Splash Equip. Refurbish Allowance			14,340	
Swimming Pool Total:		12,357	14,340	
Tennis Courts				
Asphalt Resurfacing (color coat)
Tennis Court Replacement				
Tennis Courts Total:				
Playground				
Play Equipment Allowance				
Playground Total:				
Operating Expense				
Asphalt Immediate Repair - Amenity Lot
Backflow Preventer	Unfunded
Unfunded			
Basket Ball Pole/Goal
Ceiling Fans	Unfunded
Unfunded			
Chain Link Fence Repair - Tennis Courts
Filtration Partial Replacement - Pool	Unfunded
Unfunded			
Fitness Equipment Partial Replacement
Flooring - Fitness Room	Unfunded
Unfunded			
Immediate Repair - Bld Trim (until roofing)
Interior Painting	Unfunded
Unfunded			
Light Fixtures - Parking Lot
Metal Doors/Jamb - Storage	Unfunded
Unfunded			
Monument Sign Refurbishment
Patio Bar/Sink	Unfunded
Unfunded			
Play Surface Mulch
Pool Fountain Refurbishment/Pumps	Unfunded
Unfunded			

Description
Operating Expense continued...

44-45	45-46	46-47	47-48	48-49	49-50	50-51	51-52	52-53	53-54

Pool/Patio Furniture Partial Replacement Stormwater Pipe/Structures - Cleaning/Repair

Unfunded Unfunded

Television
Vinyl Privacy Fence - Condenser Units

Unfunded
Unfunded

Vinyl Privacy Fence - Trash Enclosure Water Cooler

Unfunded Unfunded

Pond Dredging/Bank Rebuilding	Unfunded

Components Not Included
Long Life Components

Building Foundation/Frame Building Siding

Unfunded Unfunded

Concrete Light Poles
Monument Sign Replacement

Unfunded
Unfunded

Pool Shell
Site Utilities Serving Buildings

Unfunded Unfunded

Stormwater Pipe/Structure Replacement
Components Maintained by Others

Unfunded

Cluster Mailboxes Street Lights

Unfunded Unfunded

Streets/Curb/Walks
Water/Sewer/Electric Lines From Utility to Bld

Unfunded
Unfunded

Year Total:	7,959	67,591	288,145	38,360	5,672	7,827	128,179	103,051

Description	Expenditures

Replacement Year 24-25 Stormwater System
Pond Fountain Allowance	4,000
Furniture Fixtures & Equipment
Camera System Allowance	4,000
HVAC
Heat Pump 1 3 Ton	4,800
Heat Pump 3 5 Ton	8,000
Total for 2024 - 2025	$20,800

No Replacement in 25-26

Replacement Year 26-27 Stormwater System
Stormwater Evaluation Allowance	17,140
Tennis Courts
Asphalt Resurfacing (color coat)	7,451
Total for 2026 - 2027	$24,591

Replacement Year 27-28 Misc. Building Components
Building Trim Replacement Allowance	13,305
Roofing
Aluminum Gutters/DS	2,927
Asphalt Shingles - Clubhouse	40,291
Asphalt Shingles - Pool Pavilion	3,570
Painting/Waterproofing
Paint/Waterproof - Exterior Walls	16,134
Furniture Fixtures & Equipment
Access Control System Allowance	6,652
Fitness Equip. Replacement Allowance	11,087
Swimming Pool
Pool Splash Equip. Refurbish Allowance	7,207
Total for 2027 - 2028	$101,173

Description	Expenditures	
Replacement Year 28-29		
Playground		
Play Equipment Allowance	59,671	
Total for 2028 - 2029	
$59,671	
Replacement Year 29-30		
Furniture Fixtures & Equipment		
Gas Grill	2,850	
Total for 2029 - 2030	
$2,850	
Replacement Year 30-31		
Furniture Fixtures & Equipment		
Expanded Metal Picnic Tables	3,934	
Swimming Pool		
Pool Resurfacing/Tile	215,808	
Total for 2030 - 2031	$219,742	
Replacement Year 31-32		
HVAC		
Heat Pump 2 5 Ton	10,178	
Total for 2031 - 2032	
$10,178	
Replacement Year 32-33		
Misc. Site Components		
Asphalt Mill/Overlay - Amenity Lot	27,971	
Fencing/Gates/Access Control			

Aluminum Fence - Pecan Park Road Ranch Fenceing - Entry
Vinyl Privacy Fence - Pecan Park Road
Stormwater System
Pond Fountain Allowance
Misc. Building Components Refurbishment Allowance - Kitchen Refurbishment Allowance - Restrooms

3,792
18,693
56,323

5,267

15,802
58,888

Description	Expenditures	
Replacement Year 32-33 continued...		
Furniture Fixtures & Equipment		
Expanded Metal Benches - Pool Pavilion	5,531	
Total for 2032 - 2033	
$192,266	
Replacement Year 33-34		
Furniture Fixtures & Equipment		
Furniture Allowance - Clubhouse Interior	4,089	
Pool/Patio Furniture Replacement	47,701	
Swimming Pool		
Pool Lift	8,177	
Total for 2033 - 2034	
$59,967	
Replacement Year 34-35		
Furniture Fixtures & Equipment		
Camera System Allowance	5,642	
Total for 2034 - 2035	
$5,642	
No Replacement in 35-36		
Replacement Year 36-37		
HVAC		
Heat Pump 1 3 Ton	7,253	
Heat Pump 3 5 Ton	12,089	
Total for 2036 - 2037	
$19,342	
Replacement Year 37-38		
Fencing/Gates/Access Control		
Aluminum Fence - Pool	51,048	
Chain Link Fence - Tennis Courts	43,916	
Site Lighting
Light Bollards - Pool	
13,137	
Light Poles - Pool	43,791	
Light Poles - Tennis Court	35,658	

Description	Expenditures

Replacement Year 37-38 continued...
Painting/Waterproofing
Paint/Waterproof - Exterior Walls
Tennis Courts
Tennis Court Replacement
Total for 2037 - 2038

22,759

88,536

$298,844

No Replacement in 38-39 No Replacement in 39-40

Replacement Year 40-41 Stormwater System
Pond Fountain Allowance
Total for 2040 - 2041

6,936

$6,936

No Replacement in 41-42

Replacement Year 42-43 Swimming Pool
Concrete Pavers - Pool Deck
Filtration Refurbishment Allowance Pool Resurfacing/Tile
Total for 2042 - 2043

140,605
46,437
326,101

$513,143

Replacement Year 43-44 Furniture Fixtures & Equipment
Furniture Allowance - Clubhouse Interior
HVAC
Heat Pump 2 5 Ton
Playground

5,768

15,380

Play Equipment Allowance	99,970	
Total for 2043 - 2044	$121,118	
Replacement Year 44-45		
Furniture Fixtures & Equipment
Camera System Allowance	
7,959	
Total for 2044 - 2045	
$7,959	

Description	Expenditures	
Replacement Year 45-46		
Misc. Building Components
Flooring Allowance - Clubhoouse Interior	
55,234	
Swimming Pool
Pool Lift	
12,357	
Total for 2045 - 2046	
$67,591	
No Replacement in 46-47		
Replacement Year 47-48		
Misc. Building Components
Ext. Door Allowance (partial replace)	
30,886	
Window Allowance (partial replace)	88,245	

Roofing
Asphalt Shingles - Clubhouse Asphalt Shingles - Pool Pavilion
Painting/Waterproofing
Paint/Waterproof - Exterior Walls
Furniture Fixtures & Equipment Access Control System Allowance Fitness Equip. Replacement Allowance
Swimming Pool

80,170
7,104

32,103

13,237
22,061

Pool Splash Equip. Refurbish Allowance	14,340	
Total for 2047 - 2048	$288,145	
Replacement Year 48-49		
Stormwater System		
Pond Fountain Allowance	9,133	
HVAC		
Heat Pump 1 3 Ton	10,960	
Heat Pump 3 5 Ton	18,267	
Total for 2048 - 2049	$38,360	
Replacement Year 49-50		
Furniture Fixtures & Equipment		
Gas Grill	5,672	
Total for 2049 - 2050	
$5,672	

Description	Expenditures	
Replacement Year 50-51		
Furniture Fixtures & Equipment		
Expanded Metal Picnic Tables	7,827	
Total for 2050 - 2051	
$7,827	
No Replacement in 51-52		
Replacement Year 52-53		
Misc. Building Components		
Refurbishment Allowance - Restrooms	117,174	
Furniture Fixtures & Equipment		
Expanded Metal Benches - Pool Pavilion	11,005	
Total for 2052 - 2053	$128,179	
Replacement Year 53-54		
Furniture Fixtures & Equipment		
Furniture Allowance - Clubhouse Interior	8,136	
Pool/Patio Furniture Replacement	94,916	
Total for 2053 - 2054	$103,051	

Description		
Misc. Site Components
Asphalt Mill/Overlay - Amenity Lot	
2007	
32-33	
25	
0	
8	
1,142 Square Yards	
18.60	
 21,241	
Misc. Site Components - Total								$21,241	
Fencing/Gates/Access Control
Aluminum Fence - Pecan Park Road	
2007	
32-33	
25	
0	
8	
60 Linear Feet	
48.00	
2,880	
Aluminum Fence - Pool	2007	37-38	30	0	13	680 Linear Feet	48.00	32,640	
Chain Link Fence - Tennis Courts	2007	37-38	30	0	13	360 Linear Feet	78.00	28,080	
Ranch Fenceing - Entry	2007	32-33	25	0	8	364 Linear Feet	39.00	14,196	
Vinyl Privacy Fence - Pecan Park Road	2007	32-33	25	0	8	629 Linear Feet	68.00	  42,772	
Fencing/Gates/Access Control - Total								$120,568	
Stormwater System
Pond Fountain Allowance	
2016	
24-25	
8	
0	
0	
1 Lump Sum	
4,000.00	
4,000	
Stormwater Evaluation Allowance	2007	26-27	20	-1	2	1 Lump Sum	16,000.00	 16,000	
Stormwater System - Total								$20,000	
Site Lighting
Light Bollards - Pool	
2007	
37-38	
30	
0	
13	
10 Each	
840.00	
8,400	
Light Poles - Pool	2007	37-38	30	0	13	10 Each	2,800.00	28,000	
Light Poles - Tennis Court	2007	37-38	30	0	13	6 Each	3,800.00	 22,800	
Site Lighting - Total								$59,200	
Misc. Building Components
Building Trim Replacement Allowance	
2007	
27-28	
20	
0	
3	
1 Lump Sum	
12,000.00	
12,000	
Ext. Door Allowance (partial replace)	2007	47-48	40	0	23	1 Lump Sum	14,000.00	14,000	
Flooring Allowance - Clubhoouse Interior	2020	45-46	25	0	21	1,800 Square Feet	14.90	26,820	
Refurbishment Allowance - Kitchen	2007	32-33	25	0	8	1 Lump Sum	12,000.00	12,000	
Refurbishment Allowance - Restrooms	2007	32-33	20	5	8	520 Square Feet	86.00	44,720	
Window Allowance (partial replace)	2007	47-48	40	0	23	1 Lump Sum	40,000.00	  40,000	
Misc. Building Components - Total								$149,540	
Roofing
Aluminum Gutters/DS	
2007	
27-28	
30	
-10	
3	
220 Linear Feet	
12.00	
2,640	
Asphalt Shingles - Clubhouse	2007	27-28	20	0	3	79 Squares	460.00	36,340	
Asphalt Shingles - Pool Pavilion	2007	27-28	20	0	3	7 Squares	460.00	  3,220	
Roofing - Total								$42,200	
Painting/Waterproofing
Paint/Waterproof - Exterior Walls	
2017	
27-28	
10	
0	
3	
6,800 Square Feet	
2.14	
 14,552	
Painting/Waterproofing - Total								$14,552	
Furniture Fixtures & Equipment
Access Control System Allowance	
2007	
27-28	
20	
0	
3	
1 Lump Sum	
6,000.00	
6,000	

Description									
Furniture Fixtures & Equipment continued...									
Camera System Allowance	2007	24-25	10	0	0	1 Lump Sum	4,000.00	4,000	
Expanded Metal Benches - Pool Pavilion	2007	32-33	20	5	8	3 Each	1,400.00	4,200	
Expanded Metal Picnic Tables	2007	30-31	20	3	6	2 Each	1,600.00	3,200	
Fitness Equip. Replacement Allowance	2007	27-28	20	0	3	1 Lump Sum	10,000.00	10,000	
Furniture Allowance - Clubhouse Interior	2023	33-34	10	0	9	1 Lump Sum	3,000.00	3,000	
Gas Grill	2007	29-30	20	2	5	1 Each	2,400.00	2,400	
Pool/Patio Furniture Replacement	2007	33-34	20	6	9	1 Lump Sum	35,000.00	 35,000	
Furniture Fixtures & Equipment - Total								$67,800	
HVAC
Heat Pump 1 3 Ton	
2007	
24-25	
12	
0	
0	
1 Each	
4,800.00	
4,800	
Heat Pump 2 5 Ton	2019	31-32	12	0	7	1 Each	8,000.00	8,000	
Heat Pump 3 5 Ton	2007	24-25	12	0	0	1 Each	8,000.00	  8,000	
HVAC - Total								$20,800	
Swimming Pool
Concrete Pavers - Pool Deck	
2007	
42-43	
35	
0	
18	
9,462 Square Feet	
8.00	
75,696	
Filtration Refurbishment Allowance	2007	42-43	35	0	18	1 Lump Sum	25,000.00	25,000	
Pool Lift	2021	33-34	12	0	9	1 Each	6,000.00	6,000	
Pool Resurfacing/Tile	2018	30-31	12	0	6	4,620 Square Feet	38.00	175,560	
Pool Splash Equip. Refurbish Allowance	2007	27-28	20	0	3	1 Lump Sum	6,500.00		6,500	
Swimming Pool - Total								$288,756	
Tennis Courts
Asphalt Resurfacing (color coat)	
2018	
26-27	
8	
0	
2	
740 Square Yards	
9.40	
6,956	
Tennis Court Replacement	2007	37-38	30	0	13	740 Square Yards	76.50	 56,610	
Tennis Courts - Total								$63,566	
Playground
Play Equipment Allowance	
2007	
28-29	
15	
6	
4	
1 Lump Sum	
52,000.00	
 52,000	
Playground - Total								$52,000	
Operating Expense
Asphalt Immediate Repair - Amenity Lot	Unfunded
Backflow Preventer	Unfunded
Basket Ball Pole/Goal	Unfunded
Ceiling Fans	Unfunded
Chain Link Fence Repair - Tennis Courts	Unfunded Filtration Partial Replacement - Pool	Unfunded Fitness Equipment Partial Replacement	Unfunded Flooring - Fitness Room	Unfunded Immediate Repair - Bld Trim (until roofing)  Unfunded Interior Painting	Unfunded
Light Fixtures - Parking Lot	Unfunded

Description
Operating Expense continued...
Metal Doors/Jamb - Storage	Unfunded
Monument Sign Refurbishment	Unfunded
Patio Bar/Sink	Unfunded
Play Surface Mulch	Unfunded
Pool Fountain Refurbishment/Pumps	Unfunded Pool/Patio Furniture Partial Replacement	Unfunded Stormwater Pipe/Structures - Cleaning/Repair Unfunded Television	Unfunded
Vinyl Privacy Fence - Condenser Units	Unfunded Vinyl Privacy Fence - Trash Enclosure	Unfunded Water Cooler	Unfunded
Operating Expense - Total

Components Not Included
Pond Dredging/Bank Rebuilding	Unfunded
Components Not Included - Total

Long Life Components
Building Foundation/Frame	Unfunded
Building Siding	Unfunded
Concrete Light Poles	Unfunded
Monument Sign Replacement	Unfunded
Pool Shell	Unfunded
Site Utilities Serving Buildings	Unfunded
Stormwater Pipe/Structure Replacement	Unfunded
Long Life Components - Total

Components Maintained by Others
Cluster Mailboxes	Unfunded
Street Lights	Unfunded
Streets/Curb/Walks	Unfunded
Water/Sewer/Electric Lines From Utility to ..	Unfunded
Components Maintained by Others - Total

Total Asset Summary	$920,223

Asset ID Description	Replacement	Page

Misc. Site Components	
1004	Asphalt Mill/Overlay - Amenity Lot	32-33	5-7	

Fencing/Gates/Access Control	
1053	Aluminum Fence - Pecan Park Road	32-33	5-8	
1036	Aluminum Fence - Pool	37-38	5-8	
1041	Chain Link Fence - Tennis Courts	37-38	5-9	
1051	Ranch Fenceing - Entry	32-33	5-9	
1054	Vinyl Privacy Fence - Pecan Park Road	32-33	5-10	

Stormwater System	
1050	Pond Fountain Allowance	24-25	5-11	
1055	Stormwater Evaluation Allowance	26-27	5-11	

Site Lighting	
1034	Light Bollards - Pool	37-38	5-12	
1033	Light Poles - Pool	37-38	5-12	
1044	Light Poles - Tennis Court	37-38	5-13	

Misc. Building Components	
1006	Building Trim Replacement Allowance	27-28	5-14	
1002	Ext. Door Allowance (partial replace)	47-48	5-14	
1038	Flooring Allowance - Clubhoouse Interior	45-46	5-15	
1040	Refurbishment Allowance - Kitchen	32-33	5-15	
1019	Refurbishment Allowance - Restrooms	32-33	5-16	
1007	Window Allowance (partial replace)	47-48	5-16	
Roofing				
1008	Aluminum Gutters/DS	27-28	5-18	
1001	Asphalt Shingles - Clubhouse	27-28	5-18	
1030	Asphalt Shingles - Pool Pavilion	27-28	5-19	

Painting/Waterproofing	
1005	Paint/Waterproof - Exterior Walls	27-28	5-20	

Furniture Fixtures & Equipment	
1062	Access Control System Allowance	27-28	5-21	
1063	Camera System Allowance	24-25	5-21	

Asset ID Description	Replacement	Page

Furniture Fixtures & Equipment Continued...
1031	Expanded Metal Benches - Pool Pavilion	32-33	5-21	
1021	Expanded Metal Picnic Tables	30-31	5-22	
1064	Fitness Equip. Replacement Allowance	27-28	5-23	
1037	Furniture Allowance - Clubhouse Interior	33-34	5-23	
1016	Gas Grill	29-30	5-23	
1022	Pool/Patio Furniture Replacement	33-34	5-24	
HVAC				
1010	Heat Pump 1 3 Ton	24-25	5-25	
1011	Heat Pump 2 5 Ton	31-32	5-25	
1012	Heat Pump 3 5 Ton	24-25	5-26	

Swimming Pool	
1023	Concrete Pavers - Pool Deck	42-43	5-27	
1027	Filtration Refurbishment Allowance	42-43	5-27	
1029	Pool Lift	33-34	5-28	
1025	Pool Resurfacing/Tile	30-31	5-28	
1032	Pool Splash Equip. Refurbish Allowance	27-28	5-29	

Tennis Courts	
1042	Asphalt Resurfacing (color coat)	26-27	5-30	
1043	Tennis Court Replacement	37-38	5-30	

Playground	
1013	Play Equipment Allowance	28-29	5-31	

Operating Expense	
1067	Asphalt Immediate Repair - Amenity Lot	24-25	5-32	
1047	Backflow Preventer	24-25	5-32	
1045	Basket Ball Pole/Goal	24-25	5-33	
1017	Ceiling Fans	24-25	5-33	
1060	Chain Link Fence Repair - Tennis Courts	24-25	5-34	
1028	Filtration Partial Replacement - Pool	24-25	5-34	
1066	Fitness Equipment Partial Replacement	24-25	5-35	
1065	Flooring - Fitness Room	24-25	5-35	
1076	Immediate Repair - Bld Trim (until roofing)	24-25	5-35	
1069	Interior Painting	24-25	5-35	

Asset ID Description	Replacement	Page

Operating Expense Continued...	
1049	Light Fixtures - Parking Lot	24-25	5-36	
1061	Metal Doors/Jamb - Storage	24-25	5-36	
1068	Monument Sign Refurbishment	24-25	5-37	
1018	Patio Bar/Sink	24-25	5-37	
1015	Play Surface Mulch	24-25	5-38	
1035	Pool Fountain Refurbishment/Pumps	24-25	5-38	
1014	Pool/Patio Furniture Partial Replacement	24-25	5-39	
1058	Stormwater Pipe/Structures - Cleaning/Repair	24-25	5-39	
1039	Television	24-25	5-39	
1009	Vinyl Privacy Fence - Condenser Units	24-25	5-40	
1046	Vinyl Privacy Fence - Trash Enclosure	24-25	5-40	
1020	Water Cooler	24-25	5-41	

Components Not Included	
1056	Pond Dredging/Bank Rebuilding	24-25	5-42	

Long Life Components	
1070	Building Foundation/Frame	24-25	5-43	
1071	Building Siding	24-25	5-43	
1048	Concrete Light Poles	24-25	5-43	
1052	Monument Sign Replacement	24-25	5-44	
1026	Pool Shell	24-25	5-44	
1072	Site Utilities Serving Buildings	24-25	5-44	
1057	Stormwater Pipe/Structure Replacement	24-25	5-45	

Components Maintained by Others	
1059	Cluster Mailboxes	24-25	5-46	
1073	Street Lights	24-25	5-46	
1074	Streets/Curb/Walks	24-25	5-46	
1075	Water/Sewer/Electric Lines From Utility to Bld	24-25	5-47	

Total Funded Assets	
40	
Total Unfunded Assets	34	
Total Assets	74	

Asphalt Mill/Overlay - Amenity Lot - 2032

1,142 Square Yards	@ $18.60
Asset ID	1004		Asset Actual Cost	$21,241.20 Percent Replacement		100%
Category Misc. Site Components	Future Cost	$27,970.60
Placed in Service	October 2007	
Useful Life	25	
Replacement Year	32-33	
Remaining Life	8	

Asset ID	1053	60 Linear Feet
Asset Actual Cost	@ $48.00
$2,880.00	
		Percent Replacement	100%	
CaFteegnocrinyg/Gates/Access	Control	Future Cost	$3,792.41	
Placed in Service	October 2007	
Useful Life	25	
Replacement Year	32-33	
Remaining Life	8	

Aluminum Fence - Pool - 2037

680 Linear Feet

@ $48.00

Asset ID	1036	Asset Actual Cost	$32,640.00
	Percent Replacement	100%	
CaFteegnocrinyg/Gates/Access	Control	Future Cost	$51,047.53	
Placed in Service	October 2007	
Useful Life	30	
Replacement Year	37-38	
Remaining Life	13	

Asset ID	1041	360 Linear Feet
Asset Actual Cost	@ $78.00
$28,080.00	
		Percent Replacement	100%	
CaFteegnocrinyg/Gates/Access	Control	Future Cost	$43,915.89	
Placed in Service	October 2007	
Useful Life	30	
Replacement Year	37-38	
Remaining Life	13	

Ranch Fenceing - Entry - 2032

364 Linear Feet

@ $39.00

Asset ID	1051	Asset Actual Cost	$14,196.00
	Percent Replacement	100%	
CaFteegnocrinyg/Gates/Access	Control	Future Cost	$18,693.42	
Placed in Service	October 2007	
Useful Life	25	
Replacement Year	32-33	
Remaining Life	8	

Vinyl Privacy Fence - Pecan Park Road - 2032

Asset ID	1054	629 Linear Feet Asset Actual Cost	@ $68.00
$42,772.00	
	Percent Replacement	100%	
CaFteegnocrinyg/Gates/Access Control	Future Cost	$56,322.56	
Placed in Service	October 2007	
Useful Life	25	
Replacement Year	32-33	
Remaining Life	8	

Pond Fountain Allowance - 2024

1 Lump Sum

@ $4,000.00

Asset ID	1050		Asset Actual Cost	$4,000.00 Percent Replacement		100%
Category	Stormwater System	Future Cost	$4,000.00	
Placed in Service	October 2016			
Useful Life	8			
Replacement Year	24-25			
Remaining Life	0			

Stormwater Evaluation Allowance - 2026

	1 Lump Sum	@ $16,000.00	
Asset ID	1055	Asset Actual Cost	$16,000.00	
		Percent Replacement	100%	
Category	Stormwater System	Future Cost	$17,139.60	
Placed in Service	October 2007			
Useful Life	20			
Adjustment	-1			
Replacement Year	26-27			
Remaining Life	2			

Light Bollards - Pool - 2037

10 Each

@ $840.00

Asset ID	1034		Asset Actual Cost	$8,400.00 Percent Replacement		100%
Category	Site Lighting	Future Cost	$13,137.23	
Placed in Service	October 2007			
Useful Life	30			
Replacement Year	37-38			
Remaining Life	13			

Light Poles - Pool - 2037

10 Each

@ $2,800.00

Asset ID	1033	Asset Actual Cost	$28,000.00	
		Percent Replacement	100%	
Category	Site Lighting	Future Cost	$43,790.77	
Placed in Service	October 2007			
Useful Life	30			
Replacement Year	37-38			
Remaining Life	13			

Light Poles - Tennis Court - 2037

6 Each

@ $3,800.00

Asset ID	1044		Asset Actual Cost	$22,800.00 Percent Replacement		100%
Category	Site Lighting	Future Cost	$35,658.20	
Placed in Service	October 2007			
Useful Life	30			
Replacement Year	37-38			
Remaining Life	13			

Building Trim Replacement Allowance - 2027

Asset ID	1006	1 Lump Sum
Asset Actual Cost	@ $12,000.00
$12,000.00	
		Percent Replacement	100%	
CategMorisyc. Building	Components	Future Cost	$13,304.61	
Placed in Service	October 2007	
Useful Life	20	
Replacement Year	27-28	
Remaining Life	3	

Ext. Door Allowance (partial replace) - 2047

Asset ID	1002	1 Lump Sum
Asset Actual Cost	@ $14,000.00
$14,000.00	
		Percent Replacement	100%	
CategMorisyc. Building	Components	Future Cost	$30,885.60	
Placed in Service	October 2007	
Useful Life	40	
Replacement Year	47-48	
Remaining Life	23	

Flooring Allowance - Clubhoouse Interior - 2045

Asset ID	1038	1,800 Square Feet Asset Actual Cost	@ $14.90
$26,820.00	
	Percent Replacement	100%	
CategMorisyc. Building Components	Future Cost	$55,233.95	
Placed in Service	October 2020	
Useful Life	25	
Replacement Year	45-46	
Remaining Life	21	

Refurbishment Allowance - Kitchen - 2032

Asset ID	1040	1 Lump Sum
Asset Actual Cost	@ $12,000.00
$12,000.00	
		Percent Replacement	100%	
CategMorisyc. Building	Components	Future Cost	$15,801.71	
Placed in Service	October 2007	
Useful Life	25	
Replacement Year	32-33	
Remaining Life	8	

Refurbishment Allowance - Restrooms - 2032

Asset ID	1019	520 Square Feet Asset Actual Cost	@ $86.00
$44,720.00	
	Percent Replacement	100%	
CategMorisyc. Building Components	Future Cost	$58,887.70	
Placed in Service	October 2007	
Useful Life	20	
Adjustment	5	
Replacement Year	32-33	
Remaining Life	8	

Window Allowance (partial replace) - 2047

Asset ID	1007	1 Lump Sum
Asset Actual Cost	@ $40,000.00
$40,000.00	
		Percent Replacement	100%	
CategMorisyc. Building	Components	Future Cost	$88,244.58	
Placed in Service	October 2007	
Useful Life	40	
Replacement Year	47-48	
Remaining Life	23	

Window Allowance (partial replace) continued...

Asphalt Shingles - Clubhouse - 2027

79 Squares

@ $460.00

Aluminum Gutters/DS - 2027

220 Linear Feet

@ $12.00

Asset ID	1008		Asset Actual Cost	$2,640.00 Percent Replacement		100%
Category	Roofing	Future Cost	$2,927.02	
Placed in Service	October 2007			
Useful Life	30			
Adjustment	-10			
Replacement Year	27-28			
Remaining Life	3			

Asset ID	1001	Asset Actual Cost	$36,340.00	
		Percent Replacement	100%	
Category	Roofing	Future Cost	$40,290.81	
Placed in Service	October 2007			
Useful Life	20			
Replacement Year	27-28			
Remaining Life	3			

		7 Squares	@ $460.00	
Asset ID	1030	Asset Actual Cost	$3,220.00	
		Percent Replacement	100%	
Category	Roofing	Future Cost	$3,570.07	
Placed in Service	October 2007			
Useful Life	20			
Replacement Year	27-28			
Remaining Life	3			

	6,800 Square Feet	@ $2.14	
Asset ID	1005	Asset Actual Cost	$14,552.00	
		Percent Replacement	100%	
Category	Painting/Waterproofing	Future Cost	$16,134.06	
Placed in Service	October 2017			
Useful Life	10			
Replacement Year	27-28			
Remaining Life	3			

Access Control System Allowance - 2027

Asset ID	1062	1 Lump Sum
Asset Actual Cost	@ $6,000.00
$6,000.00	
		Percent Replacement	100%	
CFautrengioturyre Fixtures &	Equipment	Future Cost	$6,652.31	
Placed in Service	October 2007	
Useful Life	20	
Replacement Year	27-28	
Remaining Life	3	

Camera System Allowance - 2024

1 Lump Sum

@ $4,000.00

Asset ID	1063	Asset Actual Cost	$4,000.00
	Percent Replacement	100%	
CFautrengioturyre Fixtures &	Equipment	Future Cost	$4,000.00	
Placed in Service	October 2007	
Useful Life	10	
Replacement Year	24-25	
Remaining Life	0	

Expanded Metal Benches - Pool Pavilion - 2032

Asset ID	1031	3 Each
Asset Actual Cost	@ $1,400.00
$4,200.00	
		Percent Replacement	100%	
CFautrengioturyre Fixtures &	Equipment	Future Cost	$5,530.60	
Placed in Service	October 2007	
Useful Life	20	
Adjustment	5	
Replacement Year	32-33	
Remaining Life	8	

Expanded Metal Benches - Pool Pavilion continued...

Expanded Metal Picnic Tables - 2030

2 Each

@ $1,600.00

Asset ID	1021	Asset Actual Cost	$3,200.00	
		Percent Replacement	100%	
CFautrengioturyre Fixtures &	Equipment	Future Cost	$3,933.62	
Placed in Service	October 2007	
Useful Life	20	
Adjustment	3	
Replacement Year	30-31	
Remaining Life	6	

Fitness Equip. Replacement Allowance - 2027

Asset ID	1064	1 Lump Sum
Asset Actual Cost	@ $10,000.00
$10,000.00	
		Percent Replacement	100%	
CFautrengioturyre Fixtures &	Equipment	Future Cost	$11,087.18	
Placed in Service	October 2007	
Useful Life	20	
Replacement Year	27-28	
Remaining Life	3	

Furniture Allowance - Clubhouse Interior - 2033

1 Lump Sum	@ $3,000.00
Asset ID	1037		Asset Actual Cost	$3,000.00 Percent Replacement		100%
CFautrengioturyre Fixtures & Equipment	Future Cost	$4,088.69
Placed in Service	October 2023	
Useful Life	10	
Replacement Year	33-34	
Remaining Life	9	

Gas Grill - 2029

1 Each	@ $2,400.00

Asset ID	1016		Asset Actual Cost	$2,400.00 Percent Replacement		100%
CFautrengioturyre Fixtures & Equipment	Future Cost	$2,850.45 Placed in Service	October 2007
Useful Life	20
Adjustment	2
Replacement Year	29-30
Remaining Life	5

Gas Grill continued...

Pool/Patio Furniture Replacement - 2033

Asset ID	1022	1 Lump Sum
Asset Actual Cost	@ $35,000.00
$35,000.00	
		Percent Replacement	100%	
CFautrengioturyre Fixtures &	Equipment	Future Cost	$47,701.41	
Placed in Service	October 2007	
Useful Life	20	
Adjustment	6	
Replacement Year	33-34	
Remaining Life	9	

Asset ID	1010	Asset Actual Cost	$4,800.00	
		Percent Replacement	100%	
Category	HVAC	Future Cost	$4,800.00	
Placed in Service	October 2007			
Useful Life	12			
Replacement Year	24-25			
Remaining Life	0			

Heat Pump 1 3 Ton - 2024

1 Each

@ $4,800.00

Heat Pump 2 5 Ton - 2031

1 Each

@ $8,000.00

Asset ID	1011	Asset Actual Cost	$8,000.00	
		Percent Replacement	100%	
Category	HVAC	Future Cost	$10,178.23	
Placed in Service	October 2019			
Useful Life	12			
Replacement Year	31-32			
Remaining Life	7			

Asset ID	1012	Asset Actual Cost	$8,000.00	
		Percent Replacement	100%	
Category	HVAC	Future Cost	$8,000.00	
Placed in Service	October 2007			
Useful Life	12			
Replacement Year	24-25			
Remaining Life	0			

Heat Pump 3 5 Ton - 2024

1 Each

@ $8,000.00

Concrete Pavers - Pool Deck - 2042

	9,462 Square Feet	@ $8.00	
Asset ID	1023	Asset Actual Cost	$75,696.00	
		Percent Replacement	100%	
Category	Swimming Pool	Future Cost	$140,604.50	
Placed in Service	October 2007			
Useful Life	35			
Replacement Year	42-43			
Remaining Life	18			

Filtration Refurbishment Allowance - 2042

	1 Lump Sum	@ $25,000.00	
Asset ID	1027	Asset Actual Cost	$25,000.00	
		Percent Replacement	100%	
Category	Swimming Pool	Future Cost	$46,437.23	
Placed in Service	October 2007			
Useful Life	35			
Replacement Year	42-43			
Remaining Life	18			

Pool Lift - 2033		1 Each	@ $6,000.00	
Asset ID	1029	Asset Actual Cost	$6,000.00	
		Percent Replacement	100%	
Category	Swimming Pool	Future Cost	$8,177.38	
Placed in Service	October 2021			
Useful Life	12			
Replacement Year	33-34			
Remaining Life	9			

Pool Resurfacing/Tile - 2030

4,620 Square Feet

@ $38.00

Asset ID	1025		Asset Actual Cost	$175,560.00 Percent Replacement		100%
Category	Swimming Pool	Future Cost	$215,808.06	
Placed in Service	October 2018			
Useful Life	12			
Replacement Year	30-31			
Remaining Life	6			

Pool Splash Equip. Refurbish Allowance - 2027

	1 Lump Sum	@ $6,500.00	
Asset ID	1032	Asset Actual Cost	$6,500.00	
		Percent Replacement	100%	
Category	Swimming Pool	Future Cost	$7,206.67	
Placed in Service	October 2007			
Useful Life	20			
Replacement Year	27-28			
Remaining Life	3			

Asphalt Resurfacing (color coat) - 2026

		740 Square Yards	@ $9.40	
Asset ID	1042	Asset Actual Cost	$6,956.00	
		Percent Replacement	100%	
Category	Tennis Courts	Future Cost	$7,451.44	
Placed in Service	October 2018			
Useful Life	8			
Replacement Year	26-27			
Remaining Life	2			

Tennis Court Replacement - 2037

	740 Square Yards	@ $76.50	
Asset ID	1043	Asset Actual Cost	$56,610.00	
		Percent Replacement	100%	
Category	Tennis Courts	Future Cost	$88,535.55	
Placed in Service	October 2007			
Useful Life	30			
Replacement Year	37-38			
Remaining Life	13			

Play Equipment Allowance - 2028

1 Lump Sum	@ $52,000.00

Asset ID	1013		Asset Actual Cost	$52,000.00 Percent Replacement		100%
Category	Playground	Future Cost	$59,671.20	
Placed in Service	October 2007			
Useful Life	15			
Adjustment	6			
Replacement Year	28-29			
Remaining Life	4			

Asphalt Immediate Repair - Amenity Lot

Asset ID	1067	Asset Actual Cost	
		Percent Replacement	100%	
Category	Operating Expense	Future Cost	
Placed in Service	October 2007		
No Useful Life			

Backflow Preventer

Asset ID	1047	Asset Actual Cost		
		Percent Replacement	100%	
Category	Operating Expense	Future Cost		
Placed in Service	October 2007			
No Useful Life				

Basket Ball Pole/Goal

Asset ID	1045	Asset Actual Cost	
		Percent Replacement	100%	
Category	Operating Expense	Future Cost	
Placed in Service	October 2007		
No Useful Life			

Ceiling Fans

Asset ID	1017	Asset Actual Cost		
		Percent Replacement	100%	
Category	Operating Expense	Future Cost		
Placed in Service	October 2007			
No Useful Life				

Chain Link Fence Repair - Tennis Courts

Asset ID	1060	Asset Actual Cost	
		Percent Replacement	100%	
Category	Operating Expense	Future Cost	
Placed in Service	October 2007		
No Useful Life			

Filtration Partial Replacement - Pool

Asset ID	1028	Asset Actual Cost		
		Percent Replacement	100%	
Category	Operating Expense	Future Cost		
Placed in Service	October 2007			
No Useful Life				

Fitness Equipment Partial Replacement

Asset ID	1066	Asset Actual Cost		
		Percent Replacement	100%	
Category	Operating Expense	Future Cost		
Placed in Service	October 2007			
No Useful Life				

Flooring - Fitness Room

Asset ID	1065	Asset Actual Cost		
		Percent Replacement	100%	
Category	Operating Expense	Future Cost		
Placed in Service	October 2007			
No Useful Life				

Immediate Repair - Bld Trim (until roofing)

Asset ID	1076	Asset Actual Cost		
		Percent Replacement	100%	
Category	Operating Expense	Future Cost		
Placed in Service	October 2007			
No Useful Life				

Interior Painting

Asset ID	1069	Asset Actual Cost		
		Percent Replacement	100%	
Category	Operating Expense	Future Cost		
Placed in Service	October 2007			
No Useful Life				

Light Fixtures - Parking Lot

Asset ID	1049	Asset Actual Cost	
		Percent Replacement	100%	
Category	Operating Expense	Future Cost	
Placed in Service	October 2007		
No Useful Life			

Metal Doors/Jamb - Storage

Asset ID	1061	Asset Actual Cost		
		Percent Replacement	100%	
Category	Operating Expense	Future Cost		
Placed in Service	October 2007			
No Useful Life				

Monument Sign Refurbishment

Asset ID	1068	Asset Actual Cost
Percent Replacement	100%
Category	Operating Expense	Future Cost Placed in Service		October 2007
No Useful Life

Patio Bar/Sink

Asset ID	1018	Asset Actual Cost	
		Percent Replacement	100%	
Category	Operating Expense	Future Cost	
Placed in Service	October 2007		
No Useful Life			

Play Surface Mulch

Asset ID	1015	Asset Actual Cost
Percent Replacement	100%
Category	Operating Expense	Future Cost Placed in Service		October 2007
No Useful Life

Pool Fountain Refurbishment/Pumps

Asset ID	1035	Asset Actual Cost		
		Percent Replacement	100%	
Category	Operating Expense	Future Cost		
Placed in Service	October 2007			
No Useful Life				

Pool/Patio Furniture Partial Replacement

Asset ID	1014	Asset Actual Cost	
		Percent Replacement	100%	
Category	Operating Expense	Future Cost	
Placed in Service	October 2007		
No Useful Life			

Stormwater Pipe/Structures - Cleaning/Repair

Asset ID	1058	Asset Actual Cost		
		Percent Replacement	100%	
Category	Operating Expense	Future Cost		
Placed in Service	October 2007			
No Useful Life				

Television

Asset ID	1039	Asset Actual Cost
Percent Replacement	100%
Category	Operating Expense	Future Cost Placed in Service		October 2007
No Useful Life

Television continued...

Vinyl Privacy Fence - Condenser Units

Asset ID	1009	Asset Actual Cost	
		Percent Replacement	100%	
Category	Operating Expense	Future Cost	
Placed in Service	October 2007		
No Useful Life			

Vinyl Privacy Fence - Trash Enclosure

Asset ID	1046	Asset Actual Cost		
		Percent Replacement	100%	
Category	Operating Expense	Future Cost		
Placed in Service	October 2007			
No Useful Life				

Vinyl Privacy Fence - Trash Enclosure continued...

Water Cooler

Asset ID	1020	Asset Actual Cost	
		Percent Replacement	100%	
Category	Operating Expense	Future Cost	
Placed in Service	October 2007		
No Useful Life			

Pond Dredging/Bank Rebuilding

Asset ID	1056	Asset Actual Cost
Percent Replacement	100%
CategoCryomponents Not Included	Future Cost Placed in Service	October 2007
No Useful Life

Building Foundation/Frame

Asset ID	1070	Asset Actual Cost		
		Percent Replacement	100%	
Category Long Life	Components	Future Cost		
Placed in Service	October 2007 No Useful Life

Building Siding

Asset ID	1071	Asset Actual Cost		
		Percent Replacement	100%	
Category Long Life	Components	Future Cost		
Placed in Service	October 2007 No Useful Life

Concrete Light Poles

Asset ID	1048	Asset Actual Cost		
		Percent Replacement	100%	
Category Long Life	Components	Future Cost		
Placed in Service	October 2007 No Useful Life

Monument Sign Replacement

Asset ID	1052	Asset Actual Cost		
		Percent Replacement	100%	
Category Long Life	Components	Future Cost		
Placed in Service	October 2007 No Useful Life

Pool Shell

Asset ID	1026	Asset Actual Cost		
		Percent Replacement	100%	
Category Long Life	Components	Future Cost		
Placed in Service	October 2007 No Useful Life

Site Utilities Serving Buildings

Asset ID	1072	Asset Actual Cost
Percent Replacement	100%
Category Long Life Components	Future Cost Placed in Service	October 2007
No Useful Life

Stormwater Pipe/Structure Replacement

Asset ID	1057	Asset Actual Cost		
		Percent Replacement	100%	
Category Long Life	Components	Future Cost		
Placed in Service	October 2007 No Useful Life

Cluster Mailboxes

Asset ID	1059	Asset Actual Cost
Percent Replacement	100%
CoCmatpeognoernyts Maintained by Others	Future Cost Placed in Service	October 2007
No Useful Life

Street Lights

Asset ID	1073	Asset Actual Cost
Percent Replacement	100%
CoCmatpeognoernyts Maintained by Others	Future Cost Placed in Service	October 2007
No Useful Life

Streets/Curb/Walks

Asset ID	1074	Asset Actual Cost
Percent Replacement	100%
CoCmatpeognoernyts Maintained by Others	Future Cost Placed in Service	October 2007
No Useful Life

Water/Sewer/Electric Lines From Utility to Bld

Asset ID	1075	Asset Actual Cost
Percent Replacement	100%
CoCmatpeognoernyts Maintained by Others	Future Cost Placed in Service	October 2007
No Useful Life

Report Navigation
Executive Summary provides information about projected year end reserve balance, current annual contribution, interest, and inflation rates:
Level of Service is the type of reserve study
Funding Method is either Component Funding or Pooled Cash
Component Funding Contribution is a year one only amount
Current Funding Plan currently used by the Association
Recommended Funding Plan maintains adequate funding
Funding Model Projections include both your current plan and our recommended plan. The information included in each column is described below:
Year begins with your study year generally for a 30-year term
Current cost is the current replacement of all components
Annual contribution is the amount placed in reserves each year
Annual interest earned on your funds
Annual expenditures are the projected component replacement cost by year
Projected ending balance is the year end reserve fund balance
Fully funded reserves are the fully funded balance for that year. Fully Funded formula is Fully Funded Balance= Component cost x Age/Useful Life
Percent Funded is a measure of fund strength
Current Funding Projection is your current funding plan and how it performs
Recommended Funding Model Projection is the plan we recommend
Cash Flow is a 30-year statement that provides both income and expense information to quickly find when expenditures occur and the resulting financial status of your reserves
Annual Expenditure Detail provides a year to year list of your projected expenditures This is a good section to review each year when preparing your budgets
Condition Assessment (if included) is a brief description of major component condition
Component Inventory contains a list of your components, remaining useful life and quantities we determined from our site visit and other means of measurement
Component Detail Index allows quick access to the detail we have included for each component separated into categories
Component Detail provides a listing of each component, quantities or allowances and photographs of major ones
Methodology - Terms of Service – Company Profile are our Disclosure sections with information about our assumptions, methods of work and our credentials

METHODOLOGY
Reserve Analysis is a process that identifies capital expenses the District can expect and creates a plan to fund them. This is accomplished by a site visit to visually evaluate components to measure quantities and determine their remaining life. Component Selection Process is based on the Community Associations Institute (CAI) standards for reserve studies and selection of components.
Component must be a commonly owned, have a limited and predictable life, replacement cost must be above a minimum threshold cost. Useful life and replacement cost are obtained from site inspection by experienced inspectors and our database of information, historical information, local Vendors and comparison of similar component cost found at other properties.
The funding plan we develop includes; adequate cash balances, even contributions so all owners pay their fair share over time and moderate contributions with acceptable increases. Percent Funded is defined by industry standards as 70-100% strong, 30-70% fair or adequate and below 30% weak or inadequate. Baseline Funding maintains funds above zero resulting is a high risk of special assessments or deferred maintenance and should be avoided. Threshold Funding maintains reserves above a “Threshold” level providing adequate funding with moderate risk; using this method requires regular analysis updates.
CREDENTIALS
Community Advisors, LLC provides capital reserve planning, property inspection, and construction oversight for a broad base of clients including High-rise Condominiums, Homeowner Associations, Churches, Private Schools, Time Shares, Active Adult, Municipal Utility Plants, Marinas, Historic Buildings & Museums and commercial investment properties.
Personal Service attention to detail, quick response and valued client relationships.
Range of Experience includes a broad selection of building types, ages and uses from protected historic structures to new communities ready for developer turnover. As commercial general contractors we have experience building many of the types of structure we now provide reserve analysis for, so we understand potential problem areas. As commercial inspectors we have experienced a variety of structural and cosmetic conditions offering solutions for repair. Areas of expertise include MEP systems, energy management, life safety systems, building envelope and roof components, marine structures, street and other site improvements.
Detailed Site Evaluation is Conducted to make sure we know your property and include all your assets in our analysis. With our years of experience with community development and commercial construction projects we understand both horizontal and vertical construction and utilize realistic replacement cost and useful life projections in our analysis.Financial Plan Meets CAI & APRA Standards with information obtained during the site visit we build a custom-made financial plan to ensure adequate funding for future component replacement which equates to maintaining community value.
Reserve Analyst Credentials: Mr. Charles Sheppard is the owner of Community Advisors responsible for field inspection oversight and day to day operations. Mr. Sheppard hold a BS degree from VA Tech and has conducted building evaluations for over 30 years. He is a licensed Florida General Contractor, Home Inspector and earned the professional designations of Certified Construction Inspector (CCI), Professional Reserve Analyst (PRA) and Reserve Specialist (RS).

TERMS OF SERVICE

We have completed an analysis of your capital components that serves as a budgeting tool. This reserve study reflects the information provided by this client and is not for the purposes of performing an audit or estimating construction projects. Our site visit includes visual observation of components that are accessible and safe for our inspectors to evaluate. Roof evaluation is limited to ground observation for sloped roofs and roof top inspection for flat roofs if safe and stable access is available that meets our safety standards.
We are not responsible for any hidden defects or determining the condition of hidden or underground components or systems. Observing environmental conditions, hazardous materials or determine compliance with building codes or other regulations is not included in our scope of work. Our site visit is not a safety inspection and we are not responsible for any hazards that exist. Destructive testing is not conducted. It has been assumed, unless otherwise noted in this report, that all assets have been designed and constructed properly and that each estimated useful life will approximate that of the norm per industry standards and/or manufacturer’s specifications.
Projections of component remaining useful life assumes this client will perform necessary preventative maintenance and repair per industry standards. This reserve analysis study and the parameters under which it has been completed are based upon information provided to us in part by the Client and its contractors, assorted vendors, specialist and independent contractors. Reserve fund balances and contribution amounts for use in our analysis is furnished by the client and deemed accurate. Useful life projections are determined by historical records, component condition and our opinion based on evaluating similar components on other projects. These life projections are changed by weather conditions, use, maintenance procedures and other factors out of our control therefore regular updates to this analysis are needed to maintain funding accuracy. Replacement cost is determined by our experience with similar projects, local vendor pricing and client historical records and should not be considered suitable for budgeting repair or replacement projects. Local contractor proposals must be obtained for this work. No liability is assumed as the result of changing market prices or inaccurate estimates or projections of remaining useful life of components.
Component replacement cost and interest rates constantly change. In order to maintain accuracy of your funding plan updates to this analysis should be conducted annually with a site visit every 2-3 years unless conditions warrant annual visits. Community Advisors, LLC shall not be required to participate in any legal action taken by or against our clients for any reason and shall also not be required to give testimony in depositions or in court. In all cases the liability of Community Advisors, LLC and its Principals, Employees, contractors and Vendors shall be limited to the consulting fee agreed upon for the production of this report. Client financial information is considered confidential and is not disclosed to third parties without your approval. We do use your name for our list of valued clients and when submitting proposals for new projects that request references or recent projects.
That request may include size of property, number of units or major components. We also use photos from time to time of components as an example for educational and marketing efforts. Community Advisors and the analyst who prepared this study do not have any relationship that can be considered a conflict of interest. From time to time our Clients ask that we manage repair or replacement of components due to our experience in construction management. We do so with the understanding that full disclosure for both parties is completed.

DEFINITIONS

Adjustment to Useful Life: Typical useful life projections are used for each component. The adjustment is used to modify that life projection for earlier or later replacement. It only applies to the current replacement cycle.

Cash Flow Method: A method of determining reserve contributions that are “pooled” to fund replacement cost as needed without restricting funds to any one component.

Component Method: A funding method that fully funds each reserve component then sums those for the annual contribution.

Current Funding Plan: The funding plan currently used at the time of this analysis with updated component inventory and financial assumptions. This allows you to see how the current contribution level funds future component replacement.

Effective Age: Difference of useful and remaining useful life.

Fully Funded Balance: Represents the cost of used component life represented by the formula.
FFB = (Current Cost x Effective Age)/ Useful Life

Interest Contribution: The interest that should be earned on invested reserves.

Percent Funded: Ratio of reserve balance to fully funded balance.

Remaining Life: Number of years a component is projected to continue to function.

Threshold Funding: This plan maintains fund balance above a predetermined threshold dollar or percent funded amount.
Useful Life: The estimated useful life of an asset based upon industry standards, manufacturer specification, visual inspection, location, usage, association standards and prior history.