Bainebridge Community Development District

Board of Supervisors’ Meeting
August 14, 2025

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084

www.bainebridgecdd.org

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
Bainebridge Amenity Center, 15855 Twin Creek Drive, Jacksonville, FL 32218 www.bainebridgecdd.org

Board of Supervisors	William Huff
Samuel Helms	Chairman
Vice Chairman	
	Larry Hall Alton Mabb Wally David	Assistant Secretary Assistant Secretary Assistant Secretary	
District Manager	Ben Pfuhl	Rizzetta & Company, Inc.	
District Counsel	Kyle Magee	Kutak Rock, LLP	
District Engineer	Joey Duncan	Dewberry Engineers, Inc.	

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1- 1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address – 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.bainebridgecdd.org
Board of Supervisors	August 7, 2025
Bainebridge Community Development District

FINAL AGENDA
Dear Board Members:

The special meeting of the Bainebridge Community Development District will be held on August 14 at 6:00 p.m. at the Bainebridge Amenity Center, located at 15855 Twin Creek Drive, Jacksonville, Florida 32218. The following is the final agenda for this meeting.

CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consideration of the Minutes of the Board of Supervisors’ Meeting held July 17, 2025	Tab 1
Ratification of Operation and Maintenance Expenditures
for June and July 2025	Tab 2
STAFF REPORTS
District Counsel
Amenity Manager	Tab 3
District Manager	Tab 4
Charles Aquatics Pond & Fountain Report
BUSINESS ITEMS
Consideration of Resolution 2025-08; Award Resolution – Under Separate Cover
Consideration of Supplemental Special Assessment Allocation Report -
Under Separate Cover
Discussion Regarding Vending Machine Proposal
Consideration of Fountain Repair Proposal	Tab 5
Acceptance of Amenity Service Renewal Agreement	Tab 6
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT
*Execution of Bond Closing Papers
I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.

Sincerely, Ben Pfuhl Ben Pfuhl

Tab 1

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
July 17, 2025-Minutes of Meeting
Page 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any matter
considered at the meeting is advised that the person may need to ensure that a verbatim record of
the proceedings is made, including the testimony and evidence upon which such appeal is to be
based.
7
8	BAINEBRIDGE
9	COMMUNITY DEVELOPMENT DISTRICT
10
11	The regular meeting of the Board of Supervisors of Bainebridge Community Development
12  District was held on July 17, 2025, at 6:00 p.m. at the Bainebridge Amenity Center, located at
13  15855 Twin Creek Drive, Jacksonville, Florida 32218.
14
15
16	Present and constituting a quorum:
17

18	William Huff
19	Samuel Helms
20	Alton Mabb
21	Larry Hall
22
23	Also present were:
24
25	Ben Pfuhl
26	Kyle Magee
27	Tony Shiver
28	Jen Mabus
29	Dylan Schwartz

Board Supervisor, Chairman Board Supervisor, Vice Chairman
Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary

District Manager, Rizzetta & Company, Inc. District Counsel, Kutak Rock, LLC President, First Coast CMS
Account Manager, Brightview
Vice President, FMS Bonds, Inc. (via speakerphone)

30	Stephen Sanford	Bond Counsel, Greenberg Traurig (via speaker phone)
31
32	Audience members were present.
33

34  FIRST ORDER OF BUSINESS
35

Call to Order

36	Mr. Huff called the meeting to order at 6:00 p.m. and read the roll.
37

38  SECOND ORDER OF BUSINESS
39
40	Mr. Mabb led the Pledge of Allegiance.
41

Pledge of Allegiance

42  THIRD ORDER OF BUSINESS	Audience Comments on Agenda Items
43
44	There were no audience comments at this time.
45
46
47
48
49

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
July 17, 2025-Minutes of Meeting
Page 2

50	FOURTH ORDER OF BUSINESS	Consideration of Term Sheet	
51			
52	Mr. Schwartz reviewed the South State Term Sheet with the Board and answered questions.	
53	
On a motion by Mr. Hall, seconded by Mr. Helms, with all in favor, the Board approved the South State Term Sheet, for Bainebridge Community Development District.	
54
55
56  FIFTH ORDER OF BUSINESS	Consideration of Direction Letter
57
58  Mr. Sanford reviewed the Direction Letter to U.S. Bank with the Board.
59
60  Mr. Mabb noted a spelling error in the letter.

On a motion by Mr. Helms, seconded by Mr. Hall, with all in favor, the Board approved the Direction Letter to U.S. Bank, as amended, for Bainebridge Community Development District.

61

62
63 Mr. Sanford reviewed the Conflict Waiver for Greenberg Traurigh (Exhibit A) with the Board.

On a motion by Mr. Helms, seconded by Mr. Hall, with all in favor, the Board approved the Conflict Waiver for Greenberg Traurigh, as amended, for Bainebridge Community Development District.

64

65
66  Mr. Pfuhl requested the Board set a Special Meeting on August 14, 2025, for the Pre-Closing of
67  the Bonds.

On a motion by Mr. Helms, seconded by Mr. Hall, with all in favor, the Board set a Special Meeting of the Board of Supervisors for August 14, 2025, at 6:00 p.m. at the Bainebridge Amenity Center located at 15855 Twin Creek Drive, Jacksonville, Florida 32218, for Bainebridge Community Development District.

68

69
70  SEVENTH ORDER OF BUSINESS	Consideration of the Minutes of the
71	Board of Supervisors’ Meeting held
72	April 17, 2025

On a motion by Mr. Hall, seconded by Mr. Helms, with all in favor, the Board approved the Minutes of the Board of Supervisors’ Meeting held on April 17, 2025, for Bainebridge Community Development District.

73

74
75
76
77
78
79
80
81

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
July 17, 2025-Minutes of Meeting
Page 3

82	EIGHTH ORDER OF BUSINESS	Ratification of Operation and	
83		Maintenance Expenditures for March,	
84		April & May 2025	
85			
86	Mr. Pfuhl reviewed the expenditures with the Board.		
87	
On a motion by Mr. Helms, seconded by Mr. Ma operation and maintenance expenditures for Marc 2025 in the amount of $24,633.16, and May Bainebridge Community Development District.	
bb, with all in favor, the Board ratified the h 2025 in the amount of $38,237.18, April 2025 in the amount of $27,184.47, for	
88
89
90  NINTH ORDER OF BUSINESS	STAFF REPORTS
91
92	A.	Landscape Report
93
94  Ms. Mabus reviewed her report with the Board.
95
Mr. Huff questioned how often the annual flowers at the entrance are replaced, Ms. Mabus
explained they are rotated on a quarterly basis.
98
Ms. Mabus reviewed the proposal to prune two elm trees in the amenity center parking lot to provide
clearance for the lights.

On a motion by Mr. Mabb, seconded by Mr. Helms, with all in favor, the Board approved the BrightView proposal for elm tree pruning in the amount of $560, for Bainebridge Community Development District.

101

102
103 Ms. Mabus reviewed the proposal to remove a dead pine tree and stated she was not certain if the
104  tree was District Property.

On a motion by Mr. Helms, seconded by Mr. Hall, with all in favor, the Board approved the BrightView proposal for the pine tree removal in the amount of $665, conditionally following confirmation that the tree is located on District Property, for Bainebridge Community Development District.

105

106
107
108	B.	Pond Report
109
110	Mr. Pfuhl reviewed the pond report with the Board.	
111		
112	Mr. Huff requested that the pond reports have more recent pictures of the pond in the pond reports	
113	prior to the Board Meetings.	
114		
115	Mr. Mabb raised a concern about Pond #21 and stated that a fence should be installed in that area.	
116		
117	A resident raised a concern about the frequency of the maintenance of Pond #12.	
118		

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
July 17, 2025-Minutes of Meeting
Page 4

119	C.	District Counsel
120
121  Mr. Magee did not have a report at this time but was available for questions from the Board.
122
123	D.	Amenity Manager
124
125  Mr. Shiver reviewed his report with the Board.
126
127	E.	District Manager
128
Mr. Pfuhl informed the Board that as of April 15, 2025, there were 1,054 registered voters residing
in the Bainebridge Community Development District.
131
TENTH ORDER OF BUSINESS	Public Hearings on Fiscal Year 2025-2026
Budget and Special Assessments

On a motion by Mr. Hall, seconded by Mr. Helms, with all in favor, the Board opened both the Public Hearing on the Fiscal Year 2025-2026 Budget, and the Public Hearing on Special Assessments, for Bainebridge Community Development District.

134

135
Audience Members questioned how CDD Special Assessments were collected and the
difference between the Operations and Maintenance Assessment and the Debt Service
Assessment.

On a motion by Mr. Mabb, seconded by Mr. Hall, with all in favor, the Board closed both the Public Hearing on the Fiscal Year 2025-2026 Budget, and the Public Hearing on Special Assessments, for Bainebridge Community Development District.

139

140
ELEVENTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-06;
Adopting Fiscal Year 2025-2026 Budget

On a motion by Mr. Helms, seconded by Mr. Hall, the Board adopted Resolution 2025-06; Adopting the Fiscal Year 2025-2026 Budget, for Bainebridge Community Development District.

143

144
145  ELEVENTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-07;
146	Imposing Special Assessments

On a motion by Mr. Huff, seconded by Mr. Helms, the Board adopted Resolution 2025-07; Imposing Special Assessments, for Bainebridge Community Development District.

147

148
149
150
151
152
153
154

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
July 17, 2025-Minutes of Meeting
Page 5

155	TENTH ORDER OF BUSINESS	SUPERVISOR REQUESTS AND AUDIENCE	
156		COMMENTS	
157			
158			
159	Supervisors		
160			
161	There were no Supervisor comments at this time.
162
163
164  Audience
165
166	There were no Audience comments at this time.
167
168
169  ELEVENTH ORDER OF BUSINESS	ADJOURNMENT
170
171
172
On a motion by Mr. Mabb seconded by Mr. Hall, with all in favor, the Board adjourned the meeting at 7:44 p.m., for Bainebridge Community Development District.
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
 		 	
Secretary/Assistant Secretary	Chairman/Vice Chairman

Exhibit A

July 17, 2025

SouthState Bank, N.A.
1951 8th Street NW
Winter Haven, Florida 33881
Attention: Beth DeSimone, Esq., General Counsel

Bainebridge Community Development District c/o Rizzetta & Company, Incorporated
3434 Colwell Avenue, Suite 200
Tampa, FL 33431 Attention: Ben Pfuhl

Re:	Conflict Waiver Request Regarding Bainebridge Community Development District and SouthState Bank

Dear Beth and Ben:
Greenberg Traurig, P.A. (together with Greenberg Traurig, LLP, “Greenberg Traurig”) has been asked to represent the Bainebridge Community Development District (“Bainebridge”) to provide advice and counsel with respect to the proposed issuance of tax-exempt special assessment revenue refunding bonds to refund a series of outstanding bonds of Bainebridge, which refunding bonds are expected to be privately placed with SouthState Bank, N.A. (“SouthState”), or an affiliate thereof, as bond purchaser (the “Transaction”). Greenberg Traurig is currently representing SouthState in connection with unrelated matters. While we are not representing SouthState in connection with the Transaction, nonetheless our representation of Bainebridge in connection with those Transaction presents a potential for a conflict, although the Transaction is not a contentious matter.
Rule 4-1.7 of the Florida Rules of Professional Conduct provides as follows:
Representing Adverse Interests.	A lawyer shall not represent a client if the representation of that client will be directly adverse to the interest of another client, unless:
the lawyer reasonably believes the representation will not adversely affect the lawyers’ responsibilities to and relationship with the other client; and
each client consents after consultation.
Before Greenberg Traurig may proceed with our representation of Bainebridge in connection with the Transaction, we must confirm that SouthState has no objection to our representation of Bainebridge with respect to the Transaction and continuing representation in

Greenberg Traurig, P.A. | Attorneys at Law
777 South Flagler Drive | Suite 300 | West Palm Beach, Florida 33401 | T +1 561.650.7900 | F +1 561.655.6222

www.gtlaw.com

other unrelated matters, and that Bainebridge has no objection to Greenberg Traurig’s continuing representation of SouthState with respect to other unrelated matters.
We have examined our proposed representation of Bainbridge and have concluded that our representation of Bainebridge will not be adversely affected by any representation of SouthState in connection with the unrelated matters, that our representation of SouthState will not be adversely affected by the representation of Bainebridge in connection with the Transaction or other unrelated matters, and that our duty of confidentiality to either party will not be breached by our representation of Bainebridge with respect to the Transaction or our continuing representation of SouthState with respect to the unrelated matters.
This letter will confirm that each of you: (i) acknowledges that you have been advised of the potential conflict of interest involved in our representation of Bainebridge with respect to the Transaction; (ii) having been advised of such potential conflict of interest, consents to our continued representation of Bainebridge in connection with the Transaction and other unrelated matters and of SouthState in connection with the other unrelated matters; and (iii) waives and releases Greenberg Traurig from any claims in the nature of conflict of interest arising out of such representations or that may presently or hereafter exist based on the continuing relationships of Greenberg Traurig with each of you.
In the event of any controversy which results in the threat or commencement of litigation or other adversarial proceedings between the parties with respect to the Transaction, we will notify both parties at the earliest practicable moment and discuss such matters with both of you (to the extent not prohibited by the attorney/client privilege). Furthermore, in the event a dispute should arise between you in regard to the Transaction, Greenberg Traurig will not represent either party in any controversy or litigation.
In no event will confidential information obtained from either party be disclosed or used in any proceeding adverse to the other. During our representation of Bainebridge in connection with the Transaction, (i) none of our attorneys involved in that representation of Bainebridge will share files or other information relative thereto with any of our attorneys representing SouthState with respect to the unrelated matter, and (ii) none of our attorneys involved in the representation of SouthState in connection with unrelated matter will share files or other information relative thereto with any of our attorneys representing Bainebridge with respect to Transaction, or be involved in the representation of SouthState with respect to the Transaction.
If you find this letter and the waivers and acknowledgements contained in this letter acceptable, kindly oblige and countersign the enclosed copy of this letter where indicated on page 3, insert the date you sign it and return the countersigned copy of the letter to me by email (sanfords@gtlaw.com) at your earliest convenience.
This letter may be executed in counterparts, all of which shall evidence only one agreement and only one copy of which need be produced for any purpose. An electronically transmitted or facsimile signature will have the same legal effect as an originally drawn signature.

2

We appreciate your courtesy in waiving this potential conflict and allowing us to continue to serve as counsel to both Bainebridge and SouthState. Thank you for your consideration of this request.
Sincerely,

GREENBERG TRAURIG, P.A.

By:			 Stephen D. Sanford

ACCEPTED AND AGREED TO: SOUTHSTATE BANK, N.A.

By: 	 Name: Beth S DeSimone	 Title:  SR EVP CRO & GC	

Dated:   July 14	, 2025

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT

c/o Rizzetta & Company, Incorporated, as District Manager

By: 	 Name: 	 Title: 	

Dated: 	, 2025

699736319v2

3

Tab 2

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084
MAILING ADDRESS · 3434 COLWELL AVENUE, SUITE 200 · TAMPA, FLORIDA 33614
WWW.BAINEBRIDGECDD.ORG

Operation and Maintenance Expenditures June 2025
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from June 1, 2025 through June 30, 2025. This does not include expenditures previously approved by the Board.

The total items being presented:	$	28,253.02

Approval of Expenditures:

		Chairperson

		Vice Chairperson

		Assistant Secretary

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
Paid Operation & Maintenance Expenditures
June 1, 2025 Through June 30, 2025

Vendor Name		Check Number 	Invoice Number		Invoice Description		 Invoice Amount		

BrightView Landscape Services, Inc.
Charles Aquatics, Inc.	
300048

300052	
9366477

53346	Landscape Maintenance 06/25 Pond Maintenance 06/25	
$	3,156.00

$	775.00	
COMCAST

First Coast Contract Maintenance Service, LLC First Coast Contract Maintenance Service, LLC First Coast Contract Maintenance Service, LLC First Coast Contract Maintenance Service, LLC Florida Department of Health- Duval
Florida Department of
Revenue
Florida Pump Service, Inc.	20250615-01

300049

300053

300053

300058

20250617-01

20250613-01

300059	8495 74 120 2010538
06/25 ACH
9528

9567

9574

9603

16-BID-7819479

65-8016515152-1 05/25
ACH 99247	Amenity Cable/Phone/Internet 06/25 Reimbursable Expenses 05/25 Management Services 07/25 Reimbursable Expenses 05/25 Reimbursable Expenses 06/25
Permit# 16-60-01329 Swimming Pool 2025 65-8016515152-1 Sales & Use Tax 05/25
Service Call - Replace Motor 06/25	$	363.49

$	246.26

$	4,584.31

$	2,573.78

$	1,007.55

$	325.35

$	106.52

$	2,140.00	
Hart Halsey, LLC	300047	X233.019178	Off Duty Detail 05/19/25, 05/21/25 & 05/22/25	$	657.16	

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
Paid Operation & Maintenance Expenditures
June 1, 2025 Through June 30, 2025

Vendor Name		Check Number 	Invoice Number		Invoice Description		 Invoice Amount		

Hart Halsey, LLC	
300054	
X233.019417	
Off Duty Detail 05/29/25	
$	293.44	
Hart Halsey, LLC

Hart Halsey, LLC	300060

300060	X233.019638

X233.019857	Off Duty Detail 06/05/25, 06/06/25 & 06/08/25
Off Duty Detail 06/12/25	$	638.83

$	217.49	
Hart Halsey, LLC	300054	X233.992130	Off Duty Detail Scheduler 05/25	$	435.68	
Hi-Tech System Associates	300050	425413	Access Control 06/25	$	117.95	
Jacksonville Daily Record	300056	25-03193D	Legal Advertising 06/25	$	992.68	
JEA	20250626-01	4849510511 05/25 ACH	Utility Services 05/25	$	2,152.22	
Kutak Rock, LLP	300055	3579133	Legal Services 03/25	$	424.00	
Republic Services

Rizzetta & Company, Inc.	20250605-01

300046	0687-001531589 06/25
ACH INV0000099633	Account 3-0687-0000251 Waste Disposal Services 06/25
District Management Fees 06/25	$	468.71

$	5,564.18	
Rizzetta & Company, Inc.	300057	INV0000099823	Mass Mailing - Budget Notice 06/25	$	737.42	

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
Paid Operation & Maintenance Expenditures
June 1, 2025 Through June 30, 2025

Vendor Name		Check Number 	Invoice Number		Invoice Description		 Invoice Amount		
VGlobal Tech VGlobal Tech	
300051

300051	
7327

7340	
ADA & WCAG Audits 06/25

ADA Website Maintenance 06/25	
$	100.00

 $	175.00 	

Report Total				
 $		
28,253.02	

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084
MAILING ADDRESS · 3434 COLWELL AVENUE, SUITE 200 · TAMPA, FLORIDA 33614
WWW.BAINEBRIDGECDD.ORG

Operation and Maintenance Expenditures July 2025
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from July 1, 2025 through July 31, 2025. This does not include expenditures previously approved by the Board.

The total items being presented:	$	28,825.90

Approval of Expenditures:

		Chairperson

		Vice Chairperson

		Assistant Secretary

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
Paid Operation & Maintenance Expenditures
July 1, 2025 Through July 31, 2025

Vendor Name		Check Number 	Invoice Number		Invoice Description		 Invoice Amount		

BrightView Landscape Services, Inc.
Charles Aquatics, Inc.	
300062

300064	
9399939

53541	Landscape Maintenance 07/25 Pond Maintenance 07/25	
$	3,156.00

$	775.00	
COMCAST

First Coast Contract Maintenance Service, LLC First Coast Contract Maintenance Service, LLC First Coast Contract Maintenance Service, LLC Fitness Pro	20250715-01

300070

300065

300070

300071	8495 74 120 2010538
07/25 ACH
9629

9647

9673

35469	Amenity Cable/Phone/Internet 07/25 Management Services 08/25 Reimbursable Expenses 06/25 Reimbursable Expenses 07/25
Preventative Maintenance 07/25	$	363.52

$	4,584.31

$	880.44

$	1,027.12

$	175.00	
Hart Halsey, LLC	300066	X233.020072	Off Duty Detail 06/19/25	$	223.16	
Hart Halsey, LLC

Hart Halsey, LLC	300066

300066	X233.020285

X233.020486	Off Duty Detail 06/24/25, 06/26/25 & 06/28/25
Off Duty Detail 07/03/25	$	657.16

$	217.49	

BAINEBRIDGE COMMUNITY DEVELOPMENT DISTRICT
Paid Operation & Maintenance Expenditures
July 1, 2025 Through July 31, 2025

Vendor Name		Check Number 	Invoice Number		Invoice Description		 Invoice Amount		

Hart Halsey, LLC	
300072	
X233.020695	
Off Duty Detail 07/13/25-07/14/25	
$	437.57	
Hart Halsey, LLC	300072	X233.020895	Off Duty Detail 07/17/25	$	217.49	
Hi-Tech System Associates	300067	76966	Alarm Controls Push to Exit Button 06/25	$	274.99	
Hi-Tech System Associates	300067	426970	Access Control 07/25	$	117.95	
JEA	20250725-01	4849510511 06/25 ACH	Utility Services 06/25	$	2,117.07	
Kutak Rock, LLP	300073	3594646	Legal Services 05/25	$	2,305.75	
Republic Services	20250706-01	0687-001540295 ACH	Account 3-0687-0000251 Waste Disposal	$	466.07	
			Services 07/25		
Rizzetta & Company, Inc.	300061	INV0000100447	District Management Fees 07/25	$	6,614.18	
U.S. Bank	300063	7793212	Trustee Fees 2007 06/01/25-05/31/26	$	4,040.63	
VGlobal Tech	300068	7473	ADA Website Maintenance 07/25	 $	175.00 	

Report Total				
 $		
28,825.90	

Tab 3

Bainebridge Community Development District
Field Report	August 2025

First Coast CMS LLC
08/02/2025

August 2025 - Bainebridge Community Development District

Swimming Pool
At the time of this report, The pool is closed.
One filter pump has a leaking shaft seal and is scheduled to be repaired by Florida Pump Service. The motor has been turned off in order to save it from water damage.
The other filter pump has seized up and will not start. It is our recommendation that this entire pump be upgraded to a new variable speed pump.
Common Area and Events
25 lb weight has been replaced in gym

Beeping access control prox reader was scheduled to be replaced Monday, 8/3

Tab 4

`

	6869 Phillips Parkway Drive S Jacksonville, FL  32256	
	Phone: 904-997-0044	
Service Report
Date: July 21, 2025	Aquatic Tech: Justin Powers/Richard Powers

Client: Bainebridge CDD
Waterways: 21 ponds
Pond 1: Pond was in great shape. Level and clarity were both normal, and the fountain was not running at time of visit.

Pond 2: Pond was in great shape. Level and clarity were both normal.

Pond 3: Pond was in great shape. Level and clarity were both great.

Pond 4: Pond in great shape. Level and clarity were both normal.

Pond 5: Pond was in good shape. Level and clarity were normal, and the outflow was in good shape.

Pond 6: Pond was in fair shape. Level and clarity were normal, and there were no issues with invasive weeds.

Pond 7: NO access to this pond.

Pond 8: Pond was in good shape. Level and clarity were both normal.

Pond 9: Outflow was clear. No current boat access to the pond.

Pond 10: Pond was in good shape. Minor emergent weeds can be treated when launch is dry enough.

Pond 11: Pond was in decent shape. Level and clarity were both normal. All weeds treated last visit are dead.

Pond 12: Pond was in good shape. Level and clarity were both normal. Treated perimeter weeds.

Pond 13: No access.

Pond 14: pond in good condition, previous treatment was effective.

Pond 15: previous treatment was effective.

Pond 16: pond in good condition, previous treatment was effective.

Pond 17: Treated pond during visit for emergent weeds and algae.

Pond 18: Pond was in good shape. Level and clarity were both normal.

Pond 19: Pond in good condition. Level and clarity were normal. Treated perimeter weeds.

Pond 20: Pond in good condition. Level and clarity were normal.

Pond 21: Pond in good shape. Pond blocked off by newly installed fence.

Tab 5

This agreement dated _	_, is made between Charles Aquatics, Inc., a Florida Corporation, and

Name 	Bainebridge CDD c/o Ben Pfuhl - Rizetta and Company_ Address 		2806 N Fifth Street, Unit 403		  City _St. Augustine	State FL	Zip  32084
Phone		(904) 436-6270		Fax 	
E-Mail	BPfuhl@rizzetta.com Hereinafter called “CLIENT”.

Charles Aquatics, Inc., agrees to provide fountain services in accordance with the terms and conditions of this Agreement at the following location(s): Bainebridge Pond 1 Fountain
CLIENT agrees to pay Charles Aquatics, Inc. , the following sum(s) for the listed fountain services:
Pond 1 Fountain: Replace the 5hp 230v 1ph Power Unit on Fountain
3 Year Warranty on Power Unit

$	3,943.00

This quote is valid for 60 days. Client agrees to pay the balance in full within 10 days of the completion of work. Client agrees to pay 1.5% of unpaid sum(s) after 30 days of installation.

	8-6-25		
Representative of Charles Aquatics, Inc.	Date	Customer Signature	Date

Charles Aquatics, Inc.
6869 Phillips Parkway Drive South Jacksonville, FL 32256 (904) 997-0044 Fax: (904) 807-9158

Tab 6

First Coast Contract Maintenance Service LLC.
352 Perdido St St Johns, FL 32259

(PH) 904-537-9034
(FX) 904-485-8089

August 1, 2025

Prepared For:	Lesley Gallagher
Rizzetta & Company Inc.
Prepared By:	Tony Shiver
President First Coast CMS LLC
Proposal:
First Coast Contract Maintenance Service LLC, is a maintenance and janitorial service company designed to assist overburdened property management companies with the day to day management of onsite maintenance tasks and personnel. With a dedicated maintenance manager directing onsite workers and job tasks, Owners/Management can focus on the other aspects of the property.
A few ways First Coast CMS outmatches traditional onsite maintenance and janitorial staffs are:
Immediate coverage when needed for emergencies
Assist Managers in locating outside contractors when the job calls for it.
Support for larger jobs for instances that more workers are needed.
o	i.e. clean up after extreme weather
Records of maintenance task performed and recommendations for projects and preventative maintenance
Technicians are NSPF Certified Pool Operators, eliminating the need for traditional pool service companies.

No need to worry about payroll, insurance, or workers compensation, it’s all covered!

Each property is evaluated and a maintenance and janitorial program is created to accommodate whatever the needs may be.
Property: Bainbridge Estates CDD
Scope:

Pool ($885)

Our certified technician will be responsible for and maintaining correct water chemistry in the swimming pool. A series of water tests will be conducted at each visit. The results of these tests will be interpreted and used to determine the chemicals needed to maintain and assure purity and water balance as recommended by the NSPF and required by the State of Florida.

In addition, the technician will be responsible for cleaning the filter, pump and skimmer baskets as needed. The technician will also be responsible for general maintenance and adjustment of pool equipment as needed. The pool will be vacuumed regularly and surface water skimmed to remove floating debris. The technician will manually clean pool steps and tiles as needed.
The pool will be inspected regularly and anything that appears to be in violation of the state pool code will either be corrected, or management notified of the violation so it can be corrected as soon as possible.

A manually written record will be kept showing activities of the pool, as well as a full test kit onsite at all times. Entries will show water test, chemicals added, filter condition, and whatever maintenance task performed on the pool that day. The routine chemical test performed by the technician will be Free Chlorine Residual, pH, Acid Demand, Total Alkalinity, Calcium Hardness, and Cyanuric Acid.

Any repairs or additional work will be charged for extra. This includes work on mechanical seals, bearings, gaskets, light bulbs, or any other part of the pool that is not “routine” pool maintenance.

Any chemicals and filter media used to properly treat and balance the pool are not covered and will be invoiced monthly.

Common Area Maintenance ($ 320)

Three hours per week will be dedicated to general facilities maintenance and repair. The onsite personnel may repair any minor issue that 1) does not require a trade license
2) Is not covered under another contract 3) Can be completed within the allotted time frame, and 4) Does not require prior approval from management. Materials for repairs are not covered and will be submitted for reimbursement. Management will be notified about any issue that can’t be repaired “in house” or requires invoicing upon completion.

Staffing ($ 3382)
The option below is for providing the district with an onsite staff member. The staff member’s duties will include setting up activities for the community, janitorial duties, and other activities decided by the amenity manager.

Empty all trash cans on site and replace liners
Clean all glass windows and doors inside and out
Clean all windowsills
Vacuum all carpeted areas. Sweep and mop all resilient floors
Sanitize all sinks, faucets, and countertops
Wipe down all fitness equipment with germicidal spray
Clean light fixtures, A/C vents, ceiling fans and any window treatments (as needed)
Clean and sanitize all toilets, urinals, and diaper changing stations
Clean all mirrors and stainless fixtures
Restock all paper products, soaps, and restroom toiletries
Blow off pool patio and keep free of debris
Wipe down pool chairs and chaise lounges
Wipe down patio tables and water fountains
Police all common area property (clubhouse, playground, tennis court, pool and entrance) for trash

Multiple staff members working (40 hrs total) weekly, plus current services

Materials purchased to provide services, for repair and janitorial, are not covered under the estimate and will be submitted for reimbursement and a 3% purchase delivery fee.

In consideration for providing personnel onsite for Janitorial, Maintenance Pool and staffing services, minimum three visits a week and as needed for emergencies, provided by the Contractor, First Coast CMS LLC, remuneration to the order of $4587 per month is to be paid on the first of every month.

If agreed upon, a contract would be drafted and signed by both parties specifying details and could be terminated at any time by either party given a 60 day written notice. This proposal is meant to be in effect for a period of 24 months from the signed date. There will be an automatic 3% increase after 12 months.

Thank you for your consideration and we hope to do business with your organization.

Tony Shiver President
First Coast CMS LLC.